Office Specialist 2

Office Specialist 2

The Oregon Youth Authority (OYA) is seeking a detail-oriented and people-focused Office Specialist 2 to join our team as part of the Office of Intercultural Relations (OIIR). This position provides essential administrative support to OIIR and the Director's Office that helps our agency carry out its mission : to protect the public and reduce crime by holding youth accountable while providing opportunities for growth and reformation in a safe environment.

The Office Specialist II provides comprehensive administrative and bilingual support to the Office of Inclusion and Intercultural Relations (OIIR) Director and team. This position coordinates meetings and cultural events, manages calendars and travel, supports data collection and reporting, assists with staff onboarding and interpretation services, and ensures efficient office operations in a diverse and inclusive environment.

Key Responsibilities :

• Coordinate and support OIIR and advisory committee meetings; prepare and distribute meeting minutes.
• Assist with cultural celebrations, community events, and tattoo removal services.
• Maintain the OIIR Director's calendar, travel, and expense documentation.
• Collect, compile, and report data related to OIIR programs and services.
• Prepare correspondence, reports, and presentation materials.
• Support onboarding, scheduling, and training of new staff.
• Coordinate interpretation and translation services for youth and families.
• Maintain office files, contracts, and purchasing records in state systems.
• Manage supply orders, purchase orders, and VISA expenditures.
• Provide bilingual communication and customer service to internal and external partners.
• Serve as part of the office support rotation for reception coverage.
• Cross-train to assist other Director's Office teams as needed.
• Perform other duties as assigned by the OIIR Director.

Additional Information :

What You Need To Qualify :

Special Qualification :

Desired Attributes / Application Scoring Criteria : If you have these qualities, let us know. It's how we will choose whom to move forward!

Interested? Here's How To Apply :

Caution : If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

Tentative Interview Schedule :

Would you like to learn more about this position or how our application process works? Join our Recruitment team every other Wednesday during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Join us this Wednesday from 11 : 00am-11 : 30am.

Click Here to Register for OYA Career Chats!

At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

This position is represented by the Service Employees International Union (SEIU / OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as :

OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan. For a full list of benefits for GLC positions, please click here.

Discover more about working in Oregon state government by clicking here.

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance