Senior Analyst, Library Business Services

Job Title

Reporting to the Director, Library Business Services (DLBS), the Senior Analyst, Library Business Services working with the Director of Library Business Services (DLBS), coordinates the development of the campus Budget Information Gateway (C-BIG) system annual budget for Contract and Grants, Gift and Endowment funds for all departments, and manages the staffing rosters for all funds, totaling over $80 million.

Manages the library Pre-award budgets preparation and Effort reports for all library departments. Working closely with the Library's Principal Investigators (PI), project directors, and UCLA Office of Extramural Fund Management, administers post-award financial activities during the entire grant life cycle. Working closely with Library Development, library unit heads, and UCLA External Affairs Advancement Services, administers gift and endowment funds. Supports the library's extramurally funded projects and staff by communicating federal agency granting regulations and private foundation, UC and UCLA policies and procedures in extramural funds management. Maintains UCLA Library staffing roster for approximately 300 FTE academic and staff employees, tracking open provisions and executing the Library's turnover and salary savings plan. Assists unit heads and line fund managers in the financial administration of their sales and service funds, including assisting them in planning and implementing new sales and service opportunities related to the mission of the University Library. Oversees the monitoring and reconciling ledger activity and balances, resolving deficit spending, managing subcontracts, monitoring and reporting cost share commitments, interacting with the Office of Extramural Funds Management, identifying financial problems and recommending solutions.

Hybrid Work Schedule - 3 days onsite, 2 days remote.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated ability to analyze financial and other information to discover errors, identify problems, trends, practices and procedures, articulate concerns, formulate logical and objective conclusions and recommend solutions. (Required)
• Attention to detail with a consistent record of producing accurate work and independently verifying results to ensure compliance and integrity. (Required)
• Sound judgment and decision-making skills, with the ability to apply established policies and procedures appropriately in varied situations. (Required)
• Strong financial acumen and quantitative skills to perform accurate accounting functions and interpret complex fiscal information. (Required)
• Excellent oral & written communication skills to write concise, grammatically correct correspondence, analytical reports & other written materials, to explain & ensure compliance with regulations and guidelines, and to gather, interpret and reports. (Required)
• Outstanding organizational & analytical skills to manage multiple projects and perform efficiently & courteously in a fast-paced environment with a fluctuating workload, conflicting & competing priorities, and frequent distractions and interruptions. (Required)
• Demonstrated ability to respond effectively to questions from individuals & strong customer service orientation. Ability to initiate & maintain cooperative working relationships with co-workers, supervisors, & managers. Ability to work harmoniously and as a team player, thrive in a team-based environment (Required)
• Ability to use discretion, tact and diplomacy regarding confidential matters. (Required)
• Demonstrated ability utilizing various tools to perform ad hoc querying from centralized financial systems. (Required)
• Expert working knowledge of MS Excel and Access to gather and analyze financial data and produce financial reports. (Required)
• Knowledge of UC and UCLA business and finance policies, procedures, and financial systems, especially QDB and CDW, and transactions for MTF, TOF, BruinBuy, C-BIG, ROR, ERS, PAMS, PTR, RAPID, NPEAR, PEAR. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in business, finance, economics, accounting or other related subject or equivalent practical knowledge of same. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

M-F, 8am - 5pm

RP-Research and Public Service PR