Elementary School Administrative Assistant

Elementary School Secretary

Reports To: Elementary School Principal

FTE: 50 FTE, 28-35 hours a week

Wage: $17.50-$18.00

Benefits: Medical, Dental, Vision

Position Summary

The Elementary School Secretary facilitates the general educational program through a variety of tasks which support the students, parents, administration and staff. The Elementary School Secretary is directly responsible to the P-4 Principal. This employee is required to be at school every day school is in session as well as at least one week prior to the beginning of the school year and one week after. It also includes responsibilities which require approximately 40 hours to be worked during the summer months.

Qualifications

Character Profile

• Models a commitment to Jesus and his church, to Christian education, to the mission of Lynden Christian, and to the local community.
• Active member of a Bible-believing Christian church.

Essential Job Responsibilities

This position requires a person who has the ability to handle interruptions graciously, is self motivated, works well independently and as a part of a team, enjoys young children and is willing to help others whenever necessary. Computer literacy and knowledge of office equipment is necessary in the daily operation of the school office. Organizational skills and attention to detail are essential for maintaining records and files as well as managing a steady flow of data and information. This position requires a background check and a high degree of confidentiality as it involves the handling of sensitive and confidential information.

Facts School Management Program

• New year set up: Enter schedules and class lists prior to school year, teacher info. and day set up.
• Print out student information sheets, update and reprint to keep files current.
• Run reports and labels as necessary.
• Email mass mailings to parents.
• Maintain instructions for various operations for reference for other staff members.

Student Activity Coordination

• Field Trips schedule activities, arrange payment for trips, bus transportation requests
• Manage paperwork and details for special events.
• Parent Teacher Conference scheduling. Preparation and follow-up for online scheduling.
• Standardized testing (AIMS) set up. Assist with facilitating standardized testing; distribute results, place scores in student files.
• Work closely with Curriculum Specialist to create schedules for "specials"
• Schedule picture day and pizza Fridays.

Student Records and Enrollment

• Registrar duties. Process enrollment information; keep class lists and enrollment numbers current. Responsible for enrollment and medical records for incoming kindergarten and preschool students; notification of class assignments, class changes and waiting lists.
• New student records. Requesting information from the student's previous school, setting up the files and routing to appropriate personnel before filing.
• Records for students who transfer to other schools. Preparing the information in the file for transfer, verifying that no financial obligations are unresolved, and sending file to the new school when requested.
• Work with Development Director for new student testing and enrollment projections

Reception To Students

• Answer questions
• Give notes, supplies
• Check students in & out

Admin

• Meet weekly w/MS and ES secretary (Review calendar/Staff Bulletin/Lyncs Lines)
• Proof letters/emails
• Weekly staff bulletins
• Purchasing and purchase approvals
• Manage substitute teachers manage time-off requests, arrange subs, track and submit sub time to payroll.
• Help with copy machines
• Mail management walk between buildings & sort all mail
• Email management Parent email communication

Nurse

• Schedule yearly med trainings
• Administer first aid as needed
• Dispense student medications as needed

Teacher Support

• Assist as needed

General Physical Requirements & Work Conditions

Primary work is performed within the office setting but also includes work throughout LCS campus. Position requires sitting for long periods of time and hand manipulative skills for word processing and writing. Some bending and stooping with minimal lifting up to 30 pounds. Must be able to hear verbal conversations over the phone and in-person with background noise. Must be able to consistently identify objects and people at a distance and read fine print in various forms.