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Meetings and Events Specialist

A1A Global GroundBoca Raton, FL, US

3 days ago

Job type

Full-time

Job description

Job Description

Meetings & Events Specialist

Location : South Florida (Hybrid)

Industry : Executive Ground Transportation & Event Logistics

Compensation : $55,000 – $65,000 base salary + commission and performance bonuses

(OTE : $70,000 – $80,000 )

Employment Type : Full-Time

About the Role

A1A Global Ground is expanding rapidly and looking for a high-energy, detail-driven Meetings & Events Specialist to help manage and execute ground transportation logistics for corporate events, roadshows, conferences, VIP programs, and large-scale productions.

If you thrive in fast-paced environments, love working directly with clients, and are obsessed with flawless execution, this role is for you. You’ll collaborate closely with corporate travel planners, event organizers, internal dispatch teams, chauffeurs, and national affiliates to ensure every event runs with precision and excellence.

This is a high-impact position with direct visibility to senior leadership and major Fortune 500 clients.

Key Responsibilities

Event Logistics Planning & Execution

Coordinate executive ground transportation for corporate meetings, conferences, conventions, and VIP events.
Build and manage detailed event manifests, timelines, routes, staging plans, and group movement schedules.
Work closely with Dispatch and Operations to assign appropriate vehicles, chauffeurs, and resources.
Ensure all trip details are accurate, updated, and communicated across all teams and partners.

Client & Stakeholder Management

Serve as the primary point of contact for event planners, travel managers, hotels, DMCs, and production teams.

Conduct pre-event planning calls, onsite support (when needed), and post-event debriefs.

Maintain exceptional communication and service standards throughout the event lifecycle.

Vendor & Franchise Partner Coordination

Partner with national franchise partner networks to support out-of-market events.

Source, vet, and communicate with partner transportation providers when needed.

Ensure alignment with brand standards, pricing, and execution expectations.

Operational Oversight & Quality Control

Monitor live events to ensure seamless execution, real-time issue resolution, and client satisfaction.

Track vehicle locations, chauffeur schedules, and operational checkpoints during events.

Proactively identify potential issues and implement solutions before they impact service.

Reporting & Financial Management

Build and maintain event budgets, cost summaries, invoices, and post-event reports.

Track revenue, margins, and profitability for each event.

Ensure accurate billing and reconciliation for all services delivered.

Internal Collaboration

Collaborate with Sales, Dispatch, Accounting, and the Executive Team to ensure successful event outcomes.

Advise on best practices for event setup, coordination, and scalability.

Provide insights to improve processes, reduce risk, and enhance client experience.

Qualifications

2+ years in Meetings & Events, Hospitality, Travel, DMC, or related operations.

Strong attention to detail and extraordinary organizational skills.

Excellent communication skills—professional, clear, and client-focused.

Ability to manage multiple high-pressure priorities at once.

Strong technological competency (Santa Cruz / GroundWidgets experience is a plus).

Comfortable with weekend / night event support as needed (rare but possible).

Must thrive in a fast-paced, service-driven environment.

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Event Specialist • Boca Raton, FL, US