Virtual Assistant

We're a LATAM-focused recruiting agency that is placing extraordinary talent from Latin America in North American companies. Our mission is :

Connecting talent across the Americas

Virtual Assistant

About the Role

Our client is a New York–based creative agency working across 8–15 active client engagements. The team is primarily on-site in NYC, with a strong base of creatives, designers, strategists, and operators. As the company continues to grow, our client is seeking its first offshore hire to provide daily operational support and help streamline workflows, communication, and project processes.

The Virtual Assistant will work directly with the Co-Founder to reduce administrative load, improve daily efficiency, and increase organizational clarity. This role blends executive support, project coordination, and operations.

The ideal candidate is proactive, highly organized, experienced in agency-style environments, and comfortable operating as the primary support partner for a founder with a demanding schedule.

Key Responsibilities

Executive Support & Administration

• Manage the Co-Founder’s daily schedule, including arranging meetings, sending reminders, and optimizing time blocks.
• Sort, prioritize, and draft responses for high-volume email inboxes.
• Monitor inbound communications to ensure nothing falls through the cracks.
• Coordinate all travel logistics, including flights, hotels, ground transportation, and itinerary creation.
• Manage recurring administrative tasks and follow-ups to ensure commitments stay on track.

Communication & Team Coordination

Project & Client Engagement Support

Operational Assistance

Required Skills and Experience

Working Structure & Expectation

Growth Opportunities : This role is designed with room for expansion. Depending on performance and company needs, the VA may grow into a Chief of Staff with deeper involvement in client operations, process building and internal systemization tasks, and project management ownership.