Office Manager - Chemistry

Office Manager - Chemistry

University of Illinois Urbana-Champaign

Department of Chemistry

Job Summary This position provides administrative support for the teaching faculty, staff and students in the General Chemistry large instructional program.

Duties & Responsibilities

• Serve as the main point of contact for inquiries regarding General Chemistry; communicate independently with students, faculty and staff inside and outside the department regarding course, division and university policies.
• Arrange and schedule Division meetings for the Associate Head and General Chemistry Supervisor.
• Draft and finalize memos and letters for the Associate Head and other faculty uses; review and edit documents for content, spelling, punctuation, syntax and format.
• Review incoming mail and respond to items that do not require the attention of the Associate Head or faculty.
• Provide basic scheduling, copying and word-processing support for the Associate Head and faculty; serve as backup for office support team members.
• Assist in planning staff workload, selection and training of office support duties.
• Oversee preparation of student exams, ensuring accuracy of exam forms, enrollments and room assignments.
• Initiate and manage confidential records such as student grades, proficiency exams, course credits and teaching assistant application files.
• Assist faculty with graduate teaching assistant (TA) hiring and assignment processes.
• Track and report enrollment data throughout the semester for divisional analysis.
• Purchase equipment and supplies for laboratory, faculty teaching needs and outreach initiatives while adhering to budgetary restrictions.
• Arrange travel and prepare reimbursements for faculty and staff, including those on external grants.
• Assist in facilitating faculty and staff hosting and participation in local, state and national events and conferences; schedule events, coordinate participant materials and prepare reimbursements.
• Perform other related duties as assigned.

Required Qualifications

Preferred Qualifications

Appointment Information

This is a 100% full-time Civil Service 3266 – Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the application deadline. Salary is $46,975.50. Sponsorship for work authorization is not available.

Application Procedures & Deadline Information

Applications must be received by 6 : 00 pm (Central Time) on October 27, 2025 . Create a candidate profile at https : / / jobs.illinois.edu, use the Apply Now button, and upload a cover letter, resume (include months and years of employment), and contact information for three professional references. Include specific information on how you meet the qualifications. Applications not submitted through the job site will not be considered. If required, transcripts or other credential documentation must be provided no later than the first day of employment. For additional questions, contact lascollegehiring@illinois.edu or 217-333-2137.

Requisition ID

1033012

Job Category

Administrative Support

Seniority level : Entry level

Employment type : Full-time

Job function : Administrative

Industries : Higher Education

We are an equal opportunity employer. See the University of Illinois System's non-discrimination statement and required employment notices for additional information.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act. Accommodations may be requested via the portal or by contacting the Accessibility & Accommodations Division.

J-18808-Ljbffr