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Payroll Specialist

Payroll Specialist

Pinpoint TalentWalnut Creek, CA, US
17 hours ago
Job type
  • Full-time
Job description

Payroll Specialist (Union Construction) — Onsite, Walnut Creek (SF option as needed)

About the Company

A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team.

Why this role

  • True impact : You own weekly payroll that keeps 150–170 employees paid accurately and on time - field (union) and office.
  • Grow beyond payroll : Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time.
  • Benefits that actually benefit : Employer-paid medical / dental / vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3–5% formula), bonus eligibility.

What you'll do

  • Run weekly, multi-entity, union and non-union payroll end-to-end in the ERP (Trimble Viewpoint / Vista preferred; Sage 300 CRE, Foundation, Oracle / Acumatica acceptable with strong ramp).
  • Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs / field admins.
  • Prepare / submit union reports & monthly benefit remittances ; maintain craft / class codes, fringes, dues, and reciprocity rules.
  • Process payroll liabilities : taxes, garnishments, 401(k), HSA / FSA where applicable; remit on schedule; maintain proof of filings.
  • Support certified payroll and prevailing wage reporting when required (public / tenant-improvement jobs).
  • Post payroll to the GL , reconcile payroll accounts, and partner with Accounting on job cost allocations.
  • Assist with W-2 year-end, audit requests, workers' comp, and process documentation; cross-train with AP / Accounting as bandwidth allows.
  • Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).

    • What you'll bring

  • 3–7+ years of construction payroll; union payroll in CA strongly preferred.
  • ERP experience; Viewpoint / Vista is a plus, but not a deal-breaker if you've mastered another construction ERP (Sage 300 CRE, Foundation, etc.).
  • Strong command of deductions, fringes, multi-locality / multi-state payroll, and agency portals (EDD / IRS).
  • High accuracy under tight deadlines; proactive communicator with PMs / field.
  • Onsite in Walnut Creek (primary). SF office available as needed.
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    Payroll Specialist • Walnut Creek, CA, US