Public Records Request Specialist- Police Dept.

Job Title

This position is considered an "Essential Position" for the purpose of Emergency Management.

Responsible for compiling and maintaining all Police records, utilizing moderately complex and varied methods. Facilitates the development of public trust and confidence in the City.

This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

Essential Duties

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Manages and coordinates Public Records Requests (PRRs); responsible for receipt, coordination, and fulfillment of all PRRs.
• Acts as department liaison and assisting the -Records Redaction Supervisor with GovQA, responsible for managing, monitoring, and closing PRRs.
• Accesses, analyzes, and retrieves data from computer systems.
• Runs statistical reports for various groups and agencies.
• Redacting all applicable documents for release, to include any secondary redaction and review.
• Coordination with internal and external entities (media, city hall, PIO, etc.)
• Processes cost estimates for requests.
• Ensures compliance for PRR per FSS CH 119, city and department policies, and other authorities as needed. Including, but not limited to, City Ordinances or the Government in the Sunshine manual.
• Works closely with the Body Worn Camera (BWC) Redaction Coordinators as it pertains to Public Records Requests (PRR) requests.
• Additional records specialist duties as assigned.
• Operates general office equipment including but not limited to a desktop computer, typewriter, copy machine, fax machine, optical disk, scanner, and shredder.
• Other duties as may be assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Graduation from an accredited high school or possession of an acceptable equivalency diploma required. One (1) year of general clerical experience required. One (1) experience with a law enforcement agency preferred. A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

Knowledge of business English and spelling.

Knowledge of office practices and procedures.

Ability to accurately interpret FSS Chapter 119.

Ability to type accurately from rough draft, plain copy, or a transcribing machine at 45 words per minute.

Ability to maintain complex records.

Ability to understand and follow oral and written instructions.

Ability to make arithmetic computations and tabulations accurately and with reasonable speed.

Ability to access, input, and retrieve information from a computer.

Ability to learn assigned clerical tasks readily and to adhere to prescribed routines.

Ability to communicate effectively in writing and orally.

Ability to establish and maintain effective working relationships with employees and the public.

Ability to focus on the positive in every situation.

Ability to model respect for individuals, teams, and the organization.

Ability to stay centered when challenged.

Ability to establish and maintain the trust and confidence of the department and public.

Ability to work under pressure and meet deadlines.

Ability to follow through with assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

The noise level in the work environment is moderate.