Senior Document Control Specialist Engineering & Construction

Armand Corporation an award-winning M / WBE Construction Management firm celebrating over 34 years in the industry is seeking a full-time Senior Document Control Specialist -Engineering & Construction in all disciplines for a federal construction project related to complex rail transit and other transportation projects in NY & NJ.

The ideal candidate has a minimum of five (5) to ten (10) years of experience in records management document control and / or scheduling within an architectural engineering or construction-related environment.

This position will be full-time hybrid / on-site and will report to our Newark N J location.

JOB RESPONSIBILITIES include but are not limited to the following :

• Manage and file all incoming and existing construction documents ensuring they are properly organized version-controlled and secure.
• Serve as the task leader for document control overseeing the receipt tracking and distribution of all project documentation.
• Utilize Trimble (e-Builder) to manage all incoming design documents including confidential and privileged construction drawings.
• Log and file all construction documents and transfer finalized records to Document Control according to established procedures.
• Schedule and coordinate document reviews among the appropriate technical disciplines.
• Maintain a comprehensive database of all incoming and outgoing project documents and review activities.
• Prepare regular reports summarizing Technical Assistance Requests (TAA) received review status and pending actions.
• Upload review comments memoranda and other supporting materials to project management systems as required.
• Perform other related duties and tasks as needed.
• Other related duties and tasks as required.

QUALIFICATIONS include but are not limited to the following :

Document Handling Expertise Proven experience managing filing and securing engineering and confidential documentation.

Task Leadership Demonstrated experience serving as a task leader for document control including coordinating workflows maintaining accuracy and ensuring timely completion of document management activities.

Scheduling Coordination Ability to efficiently schedule and track the review of construction documents across multiple technical disciplines.

Experience Minimum of five (5) to ten (10) years of experience in records management document control and / or scheduling within an architectural engineering or construction-related environment.

Communication Skills Strong interpersonal verbal and written communication skills.

Technical Proficiency Advanced computer skills including proficiency in Microsoft Office Suite and the ability and willingness to learn and use various in-house and external platforms such as SharePoint and Trimble (e-Builder).

Independence and Initiative Demonstrated ability to work independently manage priorities and meet deadlines with minimal supervision.

Professionalism Strong organizational skills attention to detail and a demonstrated commitment to accuracy confidentiality and high professional standards.

Ability to pass a TWIC and / or SWAC Background Check at High Level.

Valid drivers license may be required depending on site location.

Strong written and verbal communication skills.

Must be authorized to work in the United States.

Must be fluent in English (both written and spoken).

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Required Experience :

Manager

Key Skills

Customer Service,Consumer Durables,Document Control Management,Field,Financial Accounting

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 65000 - 80000