Administrative Assistant - Inspections

Administrative Assistant

S.A. Comunale is seeking and Administrative Assistant to support the Inspections department. Provide administrative support to the Service & Inspection department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Vice President of Service and Inspection as well as the Regional Inspections Manager.

Include the following. Other duties may be assigned :

• Schedule, assign and track progress for training courses for Inspector Trainees.
• Schedule, assign and track online exams for Inspectors and Inspector Trainees.
• Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.
• Submit inspector information for required licensing in all required cities, counties and states.
• Submit information for Inspector NICET certification.
• Track Continuing Education Credits for Inspector NICET certifications.
• Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
• Email reports to Inspectors and customers as required.
• Pull completed tickets and sort for billing.
• File reports compliance engine and other portals.
• File backflows to AHJ's.
• Price out work tickets, note ticket closing remarks and close.
• Email / mail invoices to customers.
• Bill quarterly, monthly and annual billing on accounts.
• Create new and re-assign tickets.
• Close tickets non billable for various reasons.
• Set up new clients and sites and enter new tickets per MJS or customer call-ins.
• Update customer accounts per customer's request.
• Update customer frequencies into CRM.
• Create PO's.
• Email reports to local Fire Inspectors.
• Distribute customer PO's when received.
• Attend all necessary meetings.

High School Diploma or GED is required. 3+ years of administrative experience is required. Construction industry experience is a plus. Proven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.

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