Indigent Defense Case Evaluator

Job Description

Job Description

JOB SUMMARY

This position is responsible for indigent interviews for the Public Defender’s office, State Court, Juvenile Court and Family Law Information Center.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

This position is responsible in assisting the public, answering phones, attending court proceedings, creating and maintaining excel reports.

Receiving and tracking payments and contracts, processing attorney complaints, receiving and processing invoices.

This position is also responsible for verifying assets on applications, responding to inmate letters, preparing appointment orders for judges, accessing and entering attorney information on ICON, entering daily entries of appearance for all criminal cases in Hall County, preparing and mailing approval / denial letters to defendants, preparing daily emails to jail for inmate interviews, and completing all filing for defendants files.

This position is responsible for tracking indigent defense coverage for State Court proceedings.

Preparing calendars and attending court proceedings for State and Superior court.

Preparing, sending, and tracking all new Public Defender clients.

Maintains Public Defender report.

Prepares deposits and maintains deposit report.

Helps track attorney invoices on excel reports.

Performs other relevant work as assigned.

Regular and predictable attendance is required.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience :

Associate’s Degree in Criminal Justice, Paralegal Studies, Public Relations, Marketing, Business Administration, Psychology, or related field is required. Bachelor’s Degree preferred.

Experiential requirements including three years of office experience and / or any combination of education and experience that provides the required knowledge and skills.

Must be proficient in using Microsoft Office.

Licenses and Certifications :

Valid Georgia Driver’s License

Knowledge, Skills and Abilities :

This position prepares for and attends calendars for Superior Court proceedings.

Responsible for creating and maintaining Juvenile excel reports.

Tracks Juvenile court invoices on excel reports.

Also tracks Juvenile court attorney reimbursement contract payments.

Responsible for working with the Public Defender department to determine conflicts.

Assigns conflict attorneys.

Tracks Public Defender conflicts and maintains conflict report.

Schedules first appearance rotation among staff.

Creates and maintains office calendar.

Serves as back up to director to review invoices and process for payment.

Review and approve invoices.

Works with director to create and track yearly reports.

Creates and submits office supply orders.

Must be detail oriented, able to work in a fast paced environment, be able to work weekends and holidays, conduct video conference interviews, be proficient in outlook, word, and excel.

Bi-lingual is a plus for this position, but not a requirement.

Ability to communicate effectively both orally and in writing

ADA MINIMUM REQUIREMENTS

Physical Ability :

Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks,

remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math / calculations and use a keyboard / type.

Essential Functions frequently require the ability to move about inside the office; and move / transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands / arms / legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements :

Essential functions regularly require the ability to use effective verbal and written communication; and use of hand / eye coordination and fine manipulation to use equipment.

Environmental Factors :

Essential functions of this position continuously require the ability to either work with others or work alone.

This class specification should not be interpreted as all-inclusive, as it is intended to identify the major respon­sibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.