Compliance Data Entry Assistant

Compliance Assistant

Hallcon provides transportation and infrastructure services to clients across the U.S. and Canada, including railroads, universities, hospitals, and public agencies. We are dedicated to safe, reliable, and compliant operations that support our clients and employees every day.

Position Summary

The Compliance Assistant supports the Corporate Compliance Department in maintaining regulatory documentation, data accuracy, and reporting. This position assists with administrative tasks related to audits, licensing, safety records, and employee compliance requirements. It offers an excellent opportunity to gain experience in the transportation compliance field while developing strong analytical and administrative skills.

Key Responsibilities

• Maintain accurate and organized compliance records, reports, and files.
• Assist in updating and tracking regulatory information, licenses, and certifications.
• Support preparation of documentation for audits, renewals, and inspections.
• Perform data entry, spreadsheet management, and report generation using Excel.
• Help schedule compliance training sessions and track employee completion.
• Communicate professionally with internal teams to gather or verify compliance information.
• Assist with document distribution, policy updates, and record retention projects.
• Provide general administrative support to the Compliance Manager and Compliance team.

Qualifications

• Associate degree in Business Administration, Legal Studies, or related field (Bachelors preferred).
• 1 year of administrative or compliance support experience (training provided).
• Strong Excel skills able to manage spreadsheets, track data, and create simple reports.
• Excellent organization and attention to detail.
• Strong communication and follow-through skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Core Competencies

• Integrity and ethical judgment
• Attention to detail and accuracy
• Time management and dependability
• Willingness to learn and take direction
• Positive, team-oriented attitude

Why Join Hallcon

• Gain hands-on compliance experience in a supportive environment
• Opportunities for growth within a national transportation company