Executive Secretary (Curriculum and Instruction)

Administrative Assistant

Provides administrative assistance and secretarial services to the director and department supervisors. This position will focus on supporting Curriculum and Instruction.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Acts as a resource for inquiries from staff and community

Answers telephone and greets visitors, providing information and routing inquiries as appropriate

Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations

Assists applicants and new staff with appropriate paperwork and processes

Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education

Assists with hiring-related tasks and processes

Assists, schedules, and confirms appointments and meetings

Attends professional meetings, seminars, and workshops

Creates, updates, prepares, collates, analyzes, and processes reports related to job-specific responsibilities

Files and sorts a variety of documents including sensitive and confidential information

Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public

Maintains related information related to specific responsibilities

Maintains various databases, reports, and office filing systems

Maintains / prepares budget records and summaries

Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested

Organizes and assists with sponsored events

Organizes interview processes

Performs a variety of bookkeeping procedures within the department and reconciles / tracks various accounts

Performs a variety of duties using various types of office equipment

Performs routine activities related to departmental functions and job-specific responsibilities

Prepares and coordinates travel documentation and arrangements

Prepares and processes data and reports related to job-specific responsibilities

Prepares correspondence, reports, and updates lists related to job-specific responsibilities

Processes information, paperwork, and files

Provides assistance to district staff consistent with job-specific responsibilities

Provides assistance to other office staff

Supports school and department administration inquiries

Updates required state and federal compliance documents and notification processes

Knowledge, Skills, and Abilities :

Ability to create, access, input, retrieve, and manipulate information in various software systems

Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the general public

Ability to follow oral and written instructions

Ability to greet and interact with the public in a courteous and professional manner

Ability to maintain confidentiality

Ability to manage simultaneous demands

Ability to operate standard office equipment, performing a wide range of tasks

Ability to prepare correspondence on routine matters

Advanced knowledge of technology and related software utilized within the department

Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness

Detail-oriented

Energetic, creative, innovative, flexible

Excellent cooperative and collaborative skills

Knowledge of and demonstrated successful experience in human relations and communications

Knowledge of office methods and procedures, to include appropriate telephone etiquette

Knowledge of record keeping and filing techniques

Strong organizational, interpersonal, written, listening, and verbal communication skills

Strong spelling, punctuation, and grammar skills

Work Environment :

The noise level in the work environment may alternate among quiet, moderate, and loud.

The incumbent is frequently required to interact in person and through communication methods with the students, public, and / or other staff.

The incumbent is required to work scheduled school / work hours and / or days.

The incumbent may be required to work extended school / work hours and / or days as directed.

Work is generally performed within a standard office environment.

The incumbent may experience exposure to noise levels associated with a standard office environment.

Physical Demands :

Sits, stands, walks, stoops, kneels, and crouches / squats while performing duties

Has oral and auditory capacity enabling interaction interpersonally and / or through communication devices

Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions :

The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications :

High school graduate -high school diploma or equivalent, Professional Office Experience

Preferred Qualifications :

Experience in K-12 education office setting

Compensation Range : $25.56-26.84

Scheduled Weekly Hours : 40

Hours per Day : 8.0 hour(s) per day

Number of Days per Year : 260 Days M-F

Benefits Eligibility : Full-time - Regular

FLSA Status : United States of America (Non-Exempt)

How to Apply :

New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format :

A current resume

Please do not call to request site visits or interviews at the school / location. Please direct all inquiries via the email address indicated on the posting.

Hiring Manager Email : karie.ebbens@asd20.org