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Compliance Specialist

Compliance Specialist

Abacus Service CorporationBoston, MA
26 days ago
Job type
  • Full-time
Job description

Description :

General Description :

The Contract Specialist will be part of an internal department-specific shared services group

supporting the Sourcing & Procurement division of Financial Affairs at Boston University. The primary

roles and responsibilities include, but are not limited to, the following :

  • Administering the overall contract management process, including facilitating, developing,

reviewing, negotiating, and tracking of contractual arrangements for goods and / or services

  • between the University and third party suppliers;
  • Collaborating and partnering with the Office of General Counsel (OGC) to manage the
  • goods / services contracting process at Boston University, including the review of complex

    contracts, including AIA Contract Documents, Master Agreements, Consulting Agreements,

    Service Orders, and Change Orders using G, and seeking guidance from their office on

  • contract language where necessary;
  • Managing the University's AIA licensing, templates, and access;
  • Exploring new options for contract templates, including but not limited to, owner
  • organizations such as BOMA and IFMA, as well as As and Bs;
  • Reviewing contractual language, including determining, evaluating and proposing additional
  • terms to mitigate risk before sending contracts for approval to an appropriate signatory;
  • Maintaining the University's standard contracting templates (in conjunction with OGC), as
  • well as interfacing with suppliers and stakeholders;
  • Training and developing internal Sourcing & Procurement staff on contracting best practices
  • and University's policy and procedures pertaining to the contracting process.

    This position will coordinate closely with all members of the Sourcing & Procurement team.

    Position Essential Functions

    CONTRACTING : Oversee the management of contracts between the University and its

    third party suppliers. This activity includes, but is not limited to, facilitation,

    development, review, negotiation and tracking activities. Review terms and conditions

    of all potential contracts to ensure the University is adequately protected from risk of

    loss, suggesting alternative language when needed. Prepare and deliver high-level

    correspondence on behalf of Sourcing & Procurement and other stakeholders, to

    suppliers and stakeholders regarding terms and conditions. Assist with preparing legal

    and compliance requirements for RFPs. Interact daily with campus units, suppliers,

    and the Office of General Counsel.

    TRAINING : In partnership with OGC, and fellow Contract Specialist, educate and train

    Sourcing & Procurement staff and Project Managers on the basics of contracting and

    changes to the contracting process to refine and continuously develop such skills

    necessary to conduct independent reviews.

    CONTRACT MANAGEMENT : With members of the Sourcing & Procurement team,

    support tracking open, pending, and renewing contracts. Support notifications to

    relevant campus units and suppliers on the status of contracts in process, contract

    terminations, and renewals. Support the development and management of contract

    authoring and automated approval workflows using the University's e-procurement

    contracting tool. Serve as one of the custodian of the University's database of

    contracts for the purchase of goods / services.

    OPERATIONS : Coordinate development of policies and procedures for contract

    development, processing, and signature authority. Support the training and education

    of campus units on compliance policies and procedures. Work with the Sourcing &

    Procurement management team and OGC to investigate, formulate, and execute plans

    to continuously improve the contracting process.

    Other Considerations :

  • Experience working in a Procurement and Contracting function with exposure to Planning,
  • Design, and Construction contracts is preferred.

  • Experience with Ariba Contracts is preferred, but not required. Experience with other eprocurement tools is acceptable.
  • Experience with using AIA software and managing relevant licenses and access is preferred.
  • Experience in a relevant industry, such as higher education or not-for-profit environments, is
  • preferred, although not required.

    Must be Onsite.

    Does the position allow for the worker to be virtual / remote? No Hours per Day Hours per Week Total Hours