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Youth Evolvement Office Assistant
Youth Evolvement Office AssistantBrightpoint • Fort Wayne, IN, US
Youth Evolvement Office Assistant

Youth Evolvement Office Assistant

Brightpoint • Fort Wayne, IN, US
9 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

JOB SUMMARY

The Youth Evolvement Office Assistant provides administrative and clerical support to ensure the smooth operation of the youth program office. This role is responsible for maintaining organized systems, data entry, assisting staff, and providing excellent customer service to youth participants, families, and community partners. The Office Assistant plays a vital role in supporting program success and creating a welcoming environment for all.

JOB DUTIES

Administrative Support

  • Maintain program records, participant files, and databases accurately and securely.
  • Prepare reports, forms, and correspondence as requested by program leadership.
  • Assist with data entry into program management systems (e.g., JAGForce, ICC, or other tracking tools).
  • Support program compliance by ensuring documentation is complete and up to date.

Office Management

  • Answer and direct phone calls, respond to emails, and manage office communications.
  • Order and track office supplies and program materials.
  • Coordinate meeting logistics, including scheduling, agendas, and materials.

    • Program Support

  • Assist staff with scheduling workshops, field trips, and special events.
  • Help prepare participant rosters, attendance records, and sign-in sheets.
  • Collect and organize required forms for work experiences, field trips, and program activities.
  • Support payroll packet submissions and time tracking for youth work experiences.

    • Outreach & Communication

  • Assist in developing and sharing program updates, flyers, and newsletters.
  • Help manage social media postings and promote program activities.
  • Maintain positive relationships with youth, families, and community partners.

    • SKILLS AND QUALIFICATIONS

  • Associate's degree in Business Administration or related field, at least two years of secretarial experience preferred
  • Two years of computer experience involving word processing, databases and spreadsheet applications.
  • Ability to plan, organize and carry out work in a coordinated fashion with minimal supervision and high initiative.
  • Good oral and written communication skills, with demonstrated ability to relate well with a variety of people.
  • Ability to maintain confidentiality and handle sensitive information responsibly.
  • A positive, professional attitude and commitment to supporting youth development.
  • When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000 / $300,000 on auto insurance.
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    Office Assistant • Fort Wayne, IN, US