Senior Administrative Coordinator

Senior Administrative Coordinator

The Senior Administrative Coordinator is a dynamic role that requires experience in administrative support at Regeneron. The Senior Administrative Coordinator will support Vice President(s) and departmental leadership team that oversee Clinical Trial Management and support Global Clinical Operations and provides proficient calendar management with limited guidance, travel and all associated logistics to ensure leaders of Regeneron and associated teams can effectively carry out day to day objectives. Given business need, the incumbent will also support team event planning, ordering department supplies, and / or additional clients in a professional, collaborative and efficient manner. The Senior Administrative Coordinator should be proficient in Word applications, Concur, and is able to learn new technologies with ease for themselves and their client.

A typical day in this role looks like :

• Proactively manages calendars using basic understanding of the priorities of those they support.
• Ability to anticipate the needs of leaders and teams in order to manage and problem solve all related logistics.
• Acts as the point person responsible for coordinating logistics of all but not limited to internal / external meetings and seminars. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting / event budgets within approval limit.
• May be responsible for coordination of team buildings, town halls, and completion of agendas and coordinating final slides for distribution. Makes catering recommendations for meetings and events scheduled over meal periods.
• Where applicable, assists employees and guests with travel and expense reports, and ordering team lunches.
• Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed.
• Actively manages department contact lists / org charts including creating and maintaining pivot tables, dashboards and reports where applicable. Manages and updates content on department SharePoint sites and / or internal pages ensuring proper permissions and version control.
• Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
• May act as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs.
• Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
• Draft and distribute communications, announcements, and updates as needed.
• May assist in preparing presentations, reports, agendas and minutes and monitor follow-up for timely execution of action items.
• May be involved with ad-hoc departmental specific projects given business need.
• May be responsible for training new employees on internal systems.
• Provides backup support and coverage for other administrative coordinators.
• All other duties as assigned.

This role may be for you if :

In order to be considered for this role, a minimum of an Associates degree is required but a Bachelors is preferred. Must have 5+ years of administrative experience with 2+ years of pharma / biotech industry experience desirable.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations.

Salary Range (hourly) $33.32 - $52.16