Administrative Program Specialist A

Job Title

The Division of Administration / Office of Community Development has a vacancy.

Minimum Qualifications

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION : Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties and Other Information

Personnel Liaison - Processes all personnel actions for OCD-CDBG, LGAP including obtaining the proper authorities' signature and tracking the paperwork from inception to completion. Assists OCD-CDBG, LGAP Program Managers / Supervisors in assuring that all position descriptions are current and reflect the current job functions and duties. Verifies and maintains Coordinates the hiring and orientation of all new employees.

Travel - Prepares out-of-state travel authorizations and arrangements for OCD-CDBG, LGAP staff. Obtains approvals of designated authorities. Contacts travel agency for airline reservations and hotels for room reservations, ensure rates are within the State Travel Regulations. Arranges for payment of registration fees. Prepares flight schedule for the employee traveling and checks airline tickets for accuracy upon receipt from the travel agency.

Purchasing - Serves as purchasing and procurement Officer for OCD-CDBG, LGAP of goods and services as it relates to the LaCarte purchasing card, and LaGOV generated purchase orders in accordance with State Purchasing Regulations. Reviews contracts for any changes / corrections and renews contracts. Purchases new state vehicles. Resolves conflicts with vendors.

Property Control - Serves as Property Control Manager (bonded). Responsible for an accurate maintenance for the inventory of all federal and State-owned equipment, in accordance with the State's Property Control Regulations. Oversees the activities, which range from tagging items and the annual physical inventory to the disposition of surplus property. Maintains complete files and / or records of all transactions.

Information Technology - Serves as agency's computer system liaison / coordinator with professional information technology staff. Serves as Telecommunication Coordinator by corresponding with the Office of Telecommunications Management to arrange all new telephone installations, including voice mail, paging and cellular phone services, changes and repairs. Resolves problems, which may arise.

Training and Technical Assistance - Responsible for the compilation and production of the annual LCDBG Grantee Handbook, which provides detailed step by step instructions for grantees in all compliance areas associated with the Community Development Block Grant Program. Responsible for the planning and execution of all workshops associated with the administration of the LCDBG, LGAP, and CWEF programs.

Confidential Assistant - Acts as confidential executive assistant to the Director of the Office of Community Development. Assists in the determination and interpretation of agency policy and procedures. Schedules appointments for the Director.

Position-Specific Details :

Appointment Type : This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience / education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact : Erica R. Gay HR Specialist Division of Administration / Office of Human Resources email : Erica.Gay@la.gov