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Administrative Assistant

Administrative Assistant

GablesMc Lean, VA, US
5 days ago
Job type
  • Full-time
Job description

Gables Administrative Assistant

Be #gablesproud of where you work and become part of our team by applying for your new career with Gables TODAY!

Job Summary :

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support for our multi-family property operations. This role plays a vital role in ensuring the smooth day-to-day functioning of our properties, supporting both on-site staff and property owners.

Responsibilities : Resident Relations :

  • Answer phones and emails, responding to resident inquiries and concerns in a professional and courteous manner.
  • Process move-in / move-out procedures, including lease agreements, applications, and security deposits.
  • Prepare rent notices and manage rent collection procedures.
  • Coordinate communication between residents and on-site staff for maintenance requests and other needs.

Property Management Support :

  • Maintain accurate and up-to-date resident and owner records in a property management software system.
  • Generate reports on occupancy rates, rent collection, and other key metrics.
  • Assist with the preparation of budgets and financial reports for property owners.
  • Coordinate with vendors and service providers for property maintenance and upkeep.

    • Administrative Tasks :

  • Manage the property calendar, scheduling meetings and appointments for property staff and owners.
  • Prepare professional documents, presentations, and correspondence.
  • Manage incoming mail and distribute it to appropriate personnel.
  • Maintain an organized and efficient office environment.

    • Additional Responsibilities :

  • Stay up-to-date on relevant fair housing laws and regulations.
  • Maintain a positive and professional demeanor, fostering a welcoming atmosphere for residents and owners.
  • Perform other duties as assigned by the General Manager.

    • Qualifications :

  • Minimum 1-2 years of experience in a property management or administrative role.
  • Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks, work independently, and meet deadlines.
  • Detail-oriented and meticulous with a keen eye for accuracy.
  • Positive and professional attitude with a commitment to providing exceptional customer service.
  • Experience with property management software a plus.
  • Familiarity with fair housing laws and regulations preferred.

    • An Equal Opportunity Employer - M / F / D / V.

    If you're passionate about exceeding goals and providing exceptional customer service experiences, come join Gables in our mission of Taking Care!

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    Administrative Assistant • Mc Lean, VA, US

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