Licensing Office Specialist

Licensing Tech / Office Specialist

Licensing Tech / Office Specialist is responsible for a variety of complex and confidential information, which include secretarial and administrative duties for the Tribal Gaming Office.

Duties and Responsibilities :

Maintains a log and daily recording of license applicants, Tribal Gaming Licensing application packets.

Greets visitors in a friendly and professional manner; determines their needs, notifies the person(s) being visited; responsible for the reception area at all times; and ensures visitors to sign in and phones answered.

Responsible for and records all packages coming to and leaving the Tribal Gaming Office.

Responsible for metering all mail by using the postage machine.

Works with the Gaming Commission Secretary to prepare items for the Gaming Commission Agenda.

Prepares the Gaming Commission meeting packets.

Operate telephone system and related office equipment; and operates the photo badge system to assist with preparing badges, if necessary.

Assist Administration in day-to-day activities.

Maintain and reconciles State application billings.

Establishes, maintains and files barring records and correspondence.

Routes confidential mail as it pertains to background and internal investigations.

Responsible for preparing the appropriate accounts payable forms to insure timely and accurate payment to the supplier or vendors of goods and services to the Tribal Gaming Office.

Maintains an accurate file of the Vendor payments to insure accurate reconciliation at the end of each quarter.

Prepare a quarterly report of the administrative duties occurring within the Tribal Gaming Office.

Driving Department vehicle as needed for office business.

All other tasks assigned.