Legal Billing Coordinator and Office Manager

Legal Billing Coordinator and Office Manager

Position Title : Legal Billing Specialist and Office Manager

Location : Albany, NY

Employment Type : Full-Time Onsite

About the Firm :

We are an established law firm recognized for delivering exceptional legal services and maintaining a collaborative, professional workplace. We are seeking a versatile Legal Billing & Office Manager to oversee the firm’s financial operations, billing processes, and general administrative management. This position plays a key role in ensuring accuracy, organization, and efficiency across all aspects of the firm’s business operations.

Position Summary :

The Legal Billing Specialist & Office Manager is responsible for managing the firm’s billing cycle, handling accounts receivable (AR) and accounts payable (AP), overseeing payroll , and maintaining accurate financial records. This role also serves as the primary point of contact for administrative and operational matters, coordinating with attorneys, staff, and vendors to support the firm’s daily functions.

Key Responsibilities :

Billing & Financial Management

• Prepare, review, and issue client invoices using Clio and Tabs billing software.
• Monitor and manage AR / AP functions, including payment posting and vendor invoicing.
• Track attorney and staff timekeeping to ensure timely and accurate billing.
• Reconcile trust and operating accounts; maintain compliance with firm and regulatory standards.
• Maintain and update financial reports, budgets, and forecasts in Excel.
• Assist with general bookkeeping and financial recordkeeping.

Payroll & HR Administration

Office Management

Qualifications :

Compensation :

Competitive salary commensurate with experience, plus comprehensive benefits including health insurance, paid time off, and retirement plan options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.