Office Manager (Full-Time)

Job Description

Job Description

Covenant House California (CHC) is seeking a dynamic and reliable individual to serve as Office Manager at the organization’s corporate office in Hollywood, CA.

CHC is the largest provider of Transitional Aged Youth (TAY) homeless services in Los Angeles, Orange County, Santa Clara, Santa Cruz and Alameda County. Serving over 2,000 youth each year through a broad spectrum of services, CHC has more than doubled in size during the past 3 years. The Office Manager is a key individual in serving the agency in ensuring a high-functioning front office, procurement and site operations role.

Covenant House California has a deep commitment to diversity, equity, inclusion, and equal opportunity. We are committed to building a team that is representative of the young people we serve. We value a diverse team of people whose lived expertise informs their relationship to our work. Women, trans-and gender-nonconforming folks, LGBTQ+ people, BIPOC (Black, Indigenous, People of Color) and individuals with disabilities are strongly encouraged to apply.

POSITION SUMMARY : Under the general supervision of the agency’s Director of Operations in Los Angeles, this position is responsible for managing the office operations for Covenant House California (CHC). This role includes administrative support, purchasing, and facility coordination for the agency. The Office Manager maintains purchasing documents, files, administrative records, and databases, and coordinates with the CHC maintenance staff and Director of Operations for facility-related duties and is a key liaison with external vendors.

ESSENTIAL FUNCTIONS :

Office Management :

• Oversee the day-to-day office operations, ensuring a well-organized and efficient workplace.
• Manage office supplies inventory, ordering, and distribution to staff as needed.
• Responsible for all incoming mail opening, review, and proper routing to appropriate staff and executive leadership.
• Coordinate maintenance and repair services for office equipment and facilities.
• Laison to vendors and services providers – setting up new accounts, billing and invoicing, etc.
• Ensure compliance with health and safety regulations within the office environment.

Purchasing :

Administrative Support :

JOB REQUIREMENTS :

EDUCATION : Bachelor’s Degree preferred, or High School Diploma with at least 5 years of experience.

EXPERIENCE : Minimum of three (5) years’ experience in comparable positions with proven results, preferably in a non-profit agency.

SKILLS : College-level oral and written communication skills, as well as exceptional organizational skills. Capacity to handle multiple tasks. Must be highly proficient in Microsoft Word, Excel, Power Point and Raiser’s Edge, etc. Attention to detail, ability to prioritize and handle multiple projects at one ????me and be able to work well with diverse personalities within a very fast-paced dynamic culture.

TRANSPORTATION : Valid California driver’s license and a good driving record.

WORKING CONDITIONS : General business / office environment. Must be able to li???? up to 40-50 lbs. on occasion, bend, sit and stand for prolonged periods of ????me. On occasion, work outdoors in all weather conditions during facility check with the maintenance worker regarding completed PO’s which sometimes involve dust, noise and fumes. Some weekend / holiday work may be required. Full-time, 40 hours per week.

EQUIPMENT USED : Computers, calculators, fax machines, telephone and other equipment required.