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Executive Assistant / Accounting Support

Executive Assistant / Accounting Support

Beacon HillTX, United States
30+ days ago
Job description

Executive Assistant to the President & Accounting Administrator

My client is seeking a highly organized and resourceful Executive Assistant to support our President and assist with accounting functions. The ideal candidate will bring strong administrative and clerical skills, as well as proficiency in Excel. This role requires a high degree of professionalism, attention to detail, and the ability to prioritize and manage multiple tasks in a fast-paced environment.

Key Responsibilities :

Administrative Support :

  • Provide comprehensive support to the President, including calendar management, travel arrangements, meeting coordination, and document preparation.
  • Assist with project management tasks, prepare reports and presentations, and maintain filing systems.
  • Coordinate company meetings and conference calls, manage visitor arrangements, and prepare meeting spaces.
  • Draft clear, concise correspondence and ensure all communications are professional and accurate.
  • Serve as a liaison between the President and various departments, facilitating strong cross-functional relationships.

Accounting & Accounts Payable (AP) Support :

  • Verify and process vendor invoices using a 3-way matching system, and code and route for approval.
  • Assist the Controller with AP tasks, including generating weekly Open PO reports, AP payment forecasts, and preparing AP records in QuickBooks.
  • Reconcile credit card statements, ensure accurate expense coding, and run monthly financial reports.
  • Manage AR aging reports, track accounts, and assist with cash flow forecasting.

    • Qualifications :

  • Proficiency in Microsoft Excel, including VLOOKUP, and Pivot Tables functions.
  • 3+ years of experience in an executive assistant or similar administrative role, preferably with accounting responsibilities.
  • Experience with QuickBooks and general AP processes is preferred.
  • Exceptional organizational skills, multitasking ability, and meticulous attention to detail.
  • Strong verbal and written communication skills with a high level of discretion and professionalism.
  • Demonstrated ability to work independently and maintain a positive, collaborative attitude.

    • Why Join The Team?

  • Supportive Work Culture : We value a family-friendly, team-oriented environment.
  • Professional Development Opportunities : We're committed to supporting your growth and career development.
  • Flexible Schedule : Standard hours are Monday-Friday, 8 AM - 5 PM, with some flexibility.

    • Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

    California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

    If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser :

    Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

    Company Profile :

    Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

    Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

    Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

    We look forward to working with you.

    Beacon Hill. Employing the Future (TM)