Senior Administrative Assistant - Fire

Fire Department Administrative Assistant

Reporting to the Fire Chief, this position is responsible for a wide variety of complex administrative functions to support the fire department command staff, Emergency Management Agency, Tri-City Ambulance, and the Board of Fire and Police Commissioners.

Examples of duties include :

• Providing exceptional customer service to the public and city staff in person, over the telephone, and electronically with a collaborative and positive approach.
• Administrative duties include answering telephones; composing correspondence; drafting documents and reports; scheduling meetings; transcribing meeting minutes; maintaining calendars; creating, maintaining, distributing and filing documents; maintaining and monitoring records retention; and providing other administrative support to the department.
• Creating and processing requisitions and purchase orders.
• Organizing, executing, forecasting and overseeing departmental activities and projects.
• Responding to Freedom of Information Act (FOIA) and Health Insurance Portability and Accountability Act (HIPAA) requests.
• Assisting with preparation and maintenance of the department budget.
• Attending evening Board of Fire and Police Commission meetings and attending other Fire department functions outside normal business hours.

Qualifications include :

Supplemental information includes :

Starting pay commensurate with experience. Competitive benefits include medical, dental, prescription, vision, wellness incentives, life insurance, retirement pension plan with Illinois Municipal Retirement Fund, other retirement savings options, opportunities for professional development and much more!

The City of St. Charles is an Equal Opportunity Employer.