F&B Procurement & Administrative Assistant

Year Round

WORK AND PLAY IN THE MOUNTAINS

Join our team of big mountain adventurers at the largest ski resort in Washington! Here at Crystal, it's more than our work. It's our passion for the guest experience, the outdoors, and the community that bring us together at the end of the tree-lined road. We come from near and far to be up on the mountain because it's an experience you just don't get anywhere else. Events are always on the calendar and friends are always down to play. Work in the beautiful National Forest, neighboring Mt. Rainier, as a premier Ikon Pass destination with a whole lot of stoke to share.

JUST LIKE THE TREES, WE ARE GROWING! Apply today to grow your mountain roots with us- whether you are looking to escape the city, expand your skills, or progress in the ski industry, we have a variety of roles for hard-working and enthusiastic team-players. Find your line, join our team!

BIG PEAKS, BIGGER PERKS

Employee perks :

• Free Alterra season pass (unlimited, direct to lift at all Alterra resorts)
• Free Alterra season pass for spouse and dependents 25 & under
• 50% off window ticket price at IKON partner resorts
• Free access to Alterra Mountain destinations during time off
• Free ski-referral letters for employees to use at other mountain resorts during time off
• Free friends & family day-ski vouchers (Periodic allotment)
• Discounts on Ski & Snowboard Lessons
• Discounts on Ski & Snowboard Rentals
• Discounts on Gear Tune-Ups
• Discounts on Food & Beverage
• Discounts at Crystal Mountain Retail shops
• Free Crystal branded swag
• Pro deals on gear with 100s of brands
• Discount Marketplace
• Deals on accessories, auto, electronics, entertainment, fitness, food, home, pet supplies, travel, and more
• Employee-only Night Skiing events
• Employee Housing Available for eligible positions
• Accrued paid time off for eligible positions
• Group health insurance for eligible positions
• 401K benefit and generous match with immediate vesting for all staff members over 18
• Opportunities for growth, advancement, and year-round employment

Position Title : Procurement & Administrative Assistant

Business Unit or Department : Food and Beverage

Position Reports to : Resort F&B General Managers

Classification : Non-Exempt - Hourly

# of Direct Reports : 0

# of Indirect Reports : 0

Wage Range : $32.00 - $37.00

POSITION SUMMARY

Providing support to the Food and Beverage Team, this role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities. The Administrative Assistant will be responsible for posting invoices, managing transfers, requisitions and waste sheets. Coordination of inventories, managing nonfood purchases, and give support for the F&B team with the POS system. This person must be resourceful, discreet, and able to thrive in a busy environment.

ESSENTIAL DUTIES

Data entry in Food Trak, Salsify, and Medius platforms.

Product sourcing for all food and beverage products for all venues.

Coordinate month end inventories with the F&B team.

Develop good working relationships with all purveyors and suppliers.

Manage all aspects of the Food Trak system.

Serve as a liaison between all departments ensuring timely and professional communication.

Manage confidential and sensitive information with discretion and professionalism.

Assist the Chef with establishing all specifications on food items.

Monitor and address pricing variations on a weekly basis to control COGs, prioritize urgent matters and ensure appropriate follow-up.

Maintain and update files, documents, and systems as needed.

Anticipate needs and take the initiative to support the F&B team.

QUALIFICATIONS, KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and experience with purchasing systems.

Proven ability to manage multiple priorities with a calm, positive, and proactive approach.

High level of discretion, integrity, and professionalism.

Ability to work independently and collaboratively as part of a team.

EDUCATION

Bachelor's degree or equivalent work experience.

WORK EXPERIENCE

5+ years of experience in a fast-paced environment, preferably in a resort, hospitality, or tourism setting.

TRAVEL REQUIREMENTS

0-5% Travel Required

PHYSICAL DEMANDS AND WORKING CONDITIONS

Position may require occasional work on evenings, weekends, and holidays, especially during winter season.

The ability to work for extended periods of time sitting, bending, reaching, and speaking constantly.

Manual dexterity to operate a computer and other common office equipment constantly.

Auditory and visual ability to operate computers, phones, mobile devices, and basic office equipment constantly.

Ability to work for extended periods of time sitting, bending, reaching, and speaking constantly.

Ability to work for extended periods of time standing, walking, kneeling, pushing, and pulling occasionally.

This position description is an overview of the scope of responsibilities for the role described above. With the evolution of the resort, the responsibilities of this position may change as may the dates associated with many of the tasks. During these times of change, this position requires flexibility and willingness to accept new responsibilities and potentially transfer others. It will also be the responsibility of any employee of the resort to be a positive influence on the transformation of the resort and its associated lines of business.

This job description is not an exhaustive list of all functions and responsibilities that an employee may be required to perform in this position. Crystal Mountain Resort and its affiliates reserve the right to modify, increase, decrease, suspend, and or eliminate any of the essential duties and / or the position in its entirety.

This job description is not an express or implied contract, guarantee, promise, or covenant of employment for any set term or duration, or for termination only for cause.

Employment with Crystal Mountain Resort or any of its affiliates is "at will" meaning either party may terminate the employment relationship at any time with or without cause and with or without notice.

This position is in Washington, and the work is in Enumclaw, WA, and employment in this position is subject to the labor and employment laws of Washington.

Crystal Mountain, Inc., and its affiliates are equal opportunity employers and maintain drug-free workplaces. All employees and candidates are reminded that Crystal Mountain Inc. and its affiliates adhere to all applicable labor and employment laws, and State, County, and City-specific labor and employment regulations, where applicable.