Records Management Specialist

Records Management Specialist

Hiring Salary : $20.09 - $24.11 per hour (DOQ) Additional Compensation Benefits : Flexible work schedules, 3 medical insurance plans through Cigna, Vision & Dental Care, Annual & Sick Leave @ 5 % of scheduled annual hours, Defined Contribution Plan 401(a) with generous 8% City contribution, Life Insurance and Long Term Disability, 11 paid holidays, Paid Parental Leave

Under administrative direction, properly stores, maintains, or destroys records for all City Departments and offices, performs research of stored records, and processes City agreements. Performs related work as directed. Reports to the City Clerk.

Establishes standards for efficient management of the creation, utilization, maintenance, retention, preservation and disposition of records.

Develops policies and procedures regarding records retention; assists City employees and officials with records management programs.

Receives, records, indexes and retains city documents and records as required.

Monitors access to records and maintains order of records.

Processes requests for information; receives requests for information from City employees, City officials, and the public.

Researches records for information; responds to inquiries in a timely manner.

Operates and maintains records facility in compliance with federal, state, and local guidelines governing record retention.

Inventories, transfers and stores inactive local government records; maintains inventory of all transferred and stored records; properly marks and stores record boxes; destroys obsolete records as required.

Monitors City agreements / contracts and notifies department of impending agreement expiration.

Compiles agreement details, signatures, exhibits, etc. and distributes information as required.

Maintains official records and public documents of the City, such as Commission agendas and minutes, ordinances and resolutions.

Maintains a comprehensive, current knowledge of applicable laws / regulations; maintains an awareness of new trends and advances in the profession.

Updates / advises departments of policies and changes.

Performs routine office / administrative duties, including but not limited to answering the telephone, typing reports and correspondence, scanning, copying and filing documents, opening and distributing mail, etc.

Provides notary service as needed.

Performs related duties as required.

Requires a high school diploma or GED with three years of experience in records management. An equivalent combination of training and experience which provides the required skills, knowledge and abilities may be considered.

Certified Records Manager (CRM) designation highly preferred or must be able to obtain within two years of employment.

Requires ability to obtain a Notary Public within six months of employment.

This position is Category C for the purposes of Dunedin Emergency Management. Employees in this category may be assigned to work as variety of schedules including compulsory periods in special work, emergency and / or disaster situations.