Administrative Assistant

Job DescriptionJob DescriptionKey Job ResponsibilitiesPerforms clerical duties including typing, filing, and completion of forms.Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.Answers phones and directs calls to appropriate individuals.Performs daily reconciliation and cleanup of driver invoices.Balances and applies payment for driver invoices.Researches and resolves missing invoices.Processes orders : inputs data and assists with resolving order issues.Processes warehouse work and route orders.Enters all inventory adjustments accurately and in a timely manner.Ensures invoices and pick sheets are generated for immediate bills and hot shot trucks per guidelines.Sets up and maintains customer account information (e.g., terms, state ABC licenses, routing, etc.)Performs item maintenance.Performs month-end processes and handles future orders.Works with customers regarding order and delivery information.Supports physical inventory as needed.Reports sales and inventory information to suppliersResponsible for completing the Virginia Malt Beverage Report Monthly in a timely manner.Be available to work past 5 : 00 pm as needed two or three days per week.Note : Essential functions of the job are not limited to those listed in this job description. Lawrence Distributing Company retains the discretion to add or change the duties of the position at any time.Physical Requirements : Job requires prolonged periods of sitting at a desk and working on a computer.Physical demands with activity may include occasional walking, bending, reaching, standing, and stooping. Preferred QualificationsAbility to proficiently type and use a 10-key calculator.Ability to work in a fast-paced environment.Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Ability to use Word, Excel, and Beverage Distribution SoftwareExcellent time management skills with a proven ability to meet deadlines.Ability to read and interpret complex reports and documents and solve complex problems or issues from start to finish.Strong understanding of internet navigation.High School DiplomaPrevious experience in administrative or clerical role strongly preferred. Company DescriptionLawrence Distributing Company is a beer, wine, soft drink, and water distributorship serving customers in a sales territory that covers ten counties in Southern Virginia. The company was founded by Billy B. Lawrence in 1954, and it continues to be family owned and operated today.Company DescriptionLawrence Distributing Company is a beer, wine, soft drink, and water distributorship serving customers in a sales territory that covers ten counties in Southern Virginia. The company was founded by Billy B. Lawrence in 1954, and it continues to be family owned and operated today.