Senior Administrative Analyst (NY HELPS)

Job Title

This position is in the Composition Services Unit within the Forms and Publications Management section of Taxpayer Guidance. More specifically, the incumbent will perform the following essential functions :

• Utilize a personal computer including an alphanumeric keyboard to operate and maintain a PC-based digital desktop publishing software system; typesetting documents; importing and reformatting text; and creating PDF or other files following department standards and unit procedures and within strict deadlines.
• Proofread documents typeset by themselves and / or other employees. Mark corrections as instructed.
• Prepare productivity reports.
• Create backups of the unit's computer files, including creating and printing an index for the backup disc.
• Retrieve backup files when requested, Save PDF files to specific locations on the shared servers.
• Follow all unit composition procedures, attend training, and apply skills learned.
• Send emails, sometimes with PDF files attached, when requested.
• Supervise other composition staff : set work schedules and deadlines. Advise, guide, and train staff on the methods to compose forms. Review and provide feedback on work. Review and approve LATS.
• Research and evaluate new technologies, especially in the forms and graphic arts production field.
• Attend training and propose new or improved computer applications, assist with updating applications used in the section.
• Meet the department's time and attendance rules and regulations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS :

COMPETITIVE MINIMUM QUALIFICATIONS :

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception. Some positions may require additional credentials or a background check to verify your identity. Work hours will be discussed at the interview.