Administrative Assistant III

Administrative Assistant III- Irvine, CA

We're looking for a super-organized, proactive Administrative Specialist to help keep things running smoothly behind the scenes. In this role, you'll support leaders across the company by handling complex admin tasks, digging into data, coordinating between teams, and pulling together reports that help drive smart decisions. If you're great at juggling calendars, love working with data, and enjoy being the go-to person who keeps everything on track, this could be a great fit!

Responsibilities

JOB SUMMARY

Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes data analysis tasks, coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Maintains department files and schedules meetings, and may manage calendar for executive levels and ensure timely response to meeting requests and messages. Work is generally of a confidential nature.

MAJOR RESPONSIBILITIES

Administrative Activities

Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

Executes data analysis tasks.

Coordinates activities between departments and outside parties.

Maintains department files and schedules meetings.

May manage calendar for executive levels and ensure timely response to meeting requests and messages.

Project Related Activities

Performs various cost control functions and assist on special projects. Activities include preparation, analysis, and processing of data and reports required for general budget administration and project scheduling.

Creates productivity statistics based on key business drivers and partners with Management information to develop appropriate reporting.

Reporting / Documentation Related Activities

Contacts company personnel at all organizational levels to gather information and prepare reports.

Generate status charts and reports for various departments as needed.

Based on specific business requirements, develops various analysis reports for Senior Management to assess current / historical trends and the potential impact on future profitability.

Compile and prepare financial data used in management presentations. Perform variance analysis and Actual to Plan Reporting.

Any other duties required.

The hourly wage range of $27.88 - $47.12 is just one component of Panasonic's total package. The final offer amount may vary based on factors including but not limited to an individual's knowledge, skills, experience, and location. In addition, this role may be eligible for discretionary bonuses and incentives. The minimum hourly wage for this role will be the greater of the posted range, or minimum wage for the location where the employee will be working, subject to local minimum wage requirements.

Qualifications

EDUCATION / EXPERIENCE REQUIREMENTS

High School diploma or equivalent internationally recognized qualification.

6+ years of related experience.

Expert level of skills in the use of MS office suite of software applications i.e. Excel, Word, and PowerPoint.

KNOWLEDGE / SKILL REQUIREMENTS

Excellent communication skills, in English, both in writing and verbally to all levels of the organization as well as external customers.

Ability to be discreet with confidential matters and maintain compliance with Panasonic's corporate security policy (ISM).

Ability to greet visitors and conduct business by phone and email in a friendly, professional manner.

Ability to quickly, easily, and without delay, travel between various buildings within the Panasonic Avionics Corporation campus.

Demonstrated professionalism and ability to protect controlled information.

Practiced ability to analyze and resolve problems, organize own work, coordinate projects, multi-task, and set priorities.

Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.

Normally receives little instruction on daily work, general instructions on newly introduced assignments.

OTHER REQUIREMENTS

Possess the mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings; ability to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Our Principles :

Contribution to Society | Fairness & Honesty | Cooperation & Team Spirit | Untiring Effort for Improvement | Courtesy & Humility | Adaptability | Gratitude

What we offer :

At Panasonic Avionics Corporation we realize the most important aspect of leading our industry is the bright minds behind everything we do. We are proud to offer our employees a highly competitive, comprehensive, and flexible benefits program.

Non-exempt hourly employees accrue 14 vacation days per year + 7 sick days + 3 personal days. Accrual rate increases with tenure. All employees receive 11 company-paid holidays per year. We also close our offices at the corporate level in the U.S. between Christmas and New Year. For operational positions that are expected to work on holidays, we provide additional compensation for hours worked.

Health Insurance : Medical insurance offerings from Aetna and Kaiser (CA & HI). Options for Employee Only, Employee + Spouse / Domestic Partner, Employee + Children, or Family. Dental PPO and DMO options & Vision insurance through EyeMed or VSP.

401K with 50% match on up to 8% contribution, full vested from day 1

Other offerings include : Wellness Program, Counseling services, FSA & HSA, Life Insurance for employees, spouse, and child, AD&D Insurance, Long-term and Short-term Disability, Critical Illness Insurance, Accident Insurance, Legal Assistance, Pet Insurance, Identity Theft Protection, Dependent Care FLSA, Education Assistance, Commuter Program, Employee Purchase Program, Service Award Program.

Panasonic is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law or company policy. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Pre-employment drug testing is required for safety-sensitive positions or as may otherwise be required by contract or law. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. Thank you for your interest in Panasonic Avionics Corporation.