Job Opportunity : Part-Time On-Call Payroll Assistant - Central Office

Position Type :

Business Office / Payroll

Date Posted : 11 / 6 / 2025

Location : Central Office

Closing Date :

Until Filled DAYS / HOURS

Year round, part-time, on-call

PAY RATE

Based on education and experience

SUMMARY

The Part Time / On-Call Payroll Assistant provides support to the Payroll Department of the District. This person will assist in the preparation, processing, and reconciliation of payroll and related records, help ensure timely and accurate payments, and respond to payroll-related inquiries. Given the part-time and on-call nature of the role, the individual must be flexible, able to work under deadlines, and maintain confidentiality and professionalism at all times.

REPORTING RELATIONSHIP

The Part Time / On-Call Payroll Assistant reports to the Chief Financial Officer.

QUALIFICATIONS / REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(The following are typical duties. Because this is an on-call position, the list may vary and will be assigned as needed.)

Assists With :

• The preparation of payroll for all District employees in accordance with District policy, collective bargaining agreements, and applicable laws (federal, state, local).
• Reviewing timesheets, attendance records, leave accruals, and other payroll input documents for accuracy and completeness.
• Entering payroll data into the payroll system; update employee files and changes in status (hire, termination, salary changes, deductions, benefits, etc.).
• Processing payroll deductions (taxes, retirement, benefit contributions, garnishments) and ensure appropriate withholding and remittance.
• Reconciling payroll registers, withholding accounts, and benefit deduction accounts; assist with audits and year-end closing activity.
• Responding to employee inquiries regarding payroll, leave balances, direct deposit, deductions, and pay stubs in a professional and customer-service oriented manner.
• Generating payroll reports and data as requested by management or other departments; assist with special payroll projects or assignments.
• Maintaining confidentiality of employee information and adhere to all District and regulatory policies.
• Performing other related duties as assigned by the Chief Financial Officer or Superintendent.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

EDUCATION and / or EXPERIENCE

Required :

Preferred

LANGUAGE SKILLS

Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, employees and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS and ABILITIES

Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Knowledge, skill and ability in the use of e-mail, internet, power point, spreadsheets and word processing.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. Some driving is required. Frequent writing is required. Some extended hours and multiple demands from several people are frequently required of the employee.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical office environment. Occasional extended hours during payroll processing, audit, or fiscal year-end.

The noise level in the work environment is usually very quiet.