Administrative Coordinator, Men's Basketball Operations

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

Major/Essential Functions

• Complete monthly expense reports (P-Card and travel card)
• Manage office inventory and maintain office snacks
• Assist with autograph requests
• Support the Director of Administration and Operations with planning team functions (e.g., team Christmas party, team dinners, events at the head coach’s house)
• Provide tours to guests at the Womble facility
• Maintain inventory of giveaway items (e.g., T-shirts, pens, promotional items)
• Assist with donor gift deliveries
• Position requires a highly flexible schedule, with hours that may vary between mornings, evenings, and weekends, depending on the team’s practice, game, and travel schedule
• Perform errands as needed
• Execute additional duties as assigned

Preferred Qualifications

• Previous experience in administrative support, athletics operations, or event coordination
• Strong organizational and multitasking skills with the ability to meet deadlines
• Excellent communication and customer service skills
• Proficiency in Microsoft Office Suite, expense-reporting systems, and basic inventory management
• Experience managing or supporting hospitality functions, tours, or guest services
• Ability to work independently, take initiative, and handle sensitive information with discretion
• Familiarity with donor relations or athletics department operations

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.