Administrative Assistant

Office Administrative Assistant – CPA Tax Firm (Boulder, CO)

A small, locally owned CPA firm in Boulder is seeking a full-time Office Administrative Assistant to join their friendly, professional team. We’re looking for someone interested in a long-term role with opportunities to learn and grow in the tax profession.

Why Join Us

Competitive pay with annual compensation reviews

Health insurance and retirement plan

Training provided—no prior tax experience required

Excellent location with free parking and beautiful Flatirons views

Key Responsibilities

Open office (8 : 30 a.m.–5 : 00 p.m.), answer phones, and greet clients

Schedule appointments and manage calendars

Handle mailings (USPS, FedEx, certified mail) and maintain client files (digital and physical)

Scan, copy, and organize client tax documents

Prepare and assemble finalized tax return packages

Order and restock office, kitchen, and mailing supplies

Support new employee onboarding and office procedure training

Track client progress and coordinate with accountants to ensure timely return completion

Maintain petty cash, prepare reimbursements, and assist with light bookkeeping tasks

Produce annual client mailings (organizers, holiday cards, estimated payment reminders)

Communicate with vendors and maintain client and vendor databases

Qualifications

Strong organizational and communication skills

Ability to handle confidential information with professionalism

Experience in office administration preferred but not required

If you’re reliable, detail-oriented, and eager to grow in a supportive environment, we’d love to hear from you!