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Office Administrator (Office Administration)

Office Administrator (Office Administration)

BoeingBerkeley, California, USA
1 day ago
Job type
  • Full-time
  • Permanent
Job description

Office Administrator (Office Administration)

Company : The Boeing Company

Boeing Defense Space & Security (BDS) is seeking an Experienced Office Administrator to join the BDS Production Control and Material Management Team located in Mesa AZ or St Louis MO.

The selected candidate will be supporting multiple sites and executives from their seated location.

The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners and customers. Additionally you should be able to thrive in a fast-paced evolving agile organization and be a positive leader to others.

Position summary

Provide high-level administrative and operational support to the BDS Materials Management & Production Control executive team. Responsibilities include managing travel and expenses maintaining executive calendars handling communications coordinating meetings and events liaising with facilities and vendors and producing concise status reporting to ensure smooth operations and policy compliance.

Key responsibilities

  • Manage travel and expenses

Arrange complex domestic and international travel and produce detailed itineraries tailored to production and materials schedules.

  • Reconcile expense reports and corporate card charges; prepare packages for executive sign-off and ensure adherence to Boeing travel and expense policies.
  • Keep executives calendars running smoothly

    • Maintain and prioritize calendars for four executives schedule and reschedule meetings and manage conference room and virtual meeting logistics.

  • Proactively identify and resolve scheduling conflicts and protect critical blocks of time for production reviews and materials planning.
  • Handle communications

    • Draft edit and proof communications (emails briefings presentations memos) on behalf of executives.

  • Screen incoming messages route items to appropriate stakeholders and provide concise verbal and written summaries as required.
  • Coordinate events and operations

    • Plan and execute logistics for executive meetings material review boards production reviews and off-site events (catering A / V agendas attendee coordination).

  • Order office and meeting supplies coordinate with facilities and vendors and support workspace needs specific to Materials Management and Production Control.
  • Track and report status

    • Maintain visibility of travel schedule and expense status for the executive team.

  • Produce concise status updates dashboards or trackers to ensure transparency timelines alignment and compliance with internal policies.
  • Confidentiality and stakeholder management

    • Handle sensitive information discreetly and maintain high confidentiality.

  • Build productive relationships with cross-functional teams (Supply Chain Manufacturing Facilities Finance) to facilitate priorities and action items.

    • Basic Qualifications

  • 5 years of administrative or executive support experience preferably supporting multiple senior leaders.
  • Experience managing complex travel itineraries and corporate expense processes.
  • Proficiency with calendar platforms (Outlook / Exchange) travel booking tools expense systems and Microsoft Office or Google Workspace.
  • Ability to prioritize competing demands work independently and escalate issues appropriately.
  • Demonstrated professionalism and discretion handling confidential executive matters.

    • Preferred Qualifications

  • Experience supporting manufacturing supply chain or materials management leadership.
  • Familiarity with Boeing policies SAP or other enterprise systems used for travel / expenses and procurement.
  • Event planning experience for technical reviews and cross-functional senior forums.

    • This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location.

    The position must meet Export Control compliance requirements therefore a US Person as defined by 22 C.F.R. 120.15 is Person includes US Citizen lawful permanent resident refugee or asylee

    Relocation :

    This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

    Shift :

    This position is for 1st shift.

    Travel :

    This position may require travel up to 10% of the time

    Drug Free Workplace :

    Boeingis a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies .

    Total Rewards :

    At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

    The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.

    The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.

    Pay is based upon candidate experience and qualifications as well as market and business considerations.

    Summary pay range : $57800 - $78200

    Language Requirements :

    Not Applicable

    Education : Not Applicable

    Relocation :

    Relocation assistance is not a negotiable benefit for this position.

    Export Control Requirement :

    If the successful candidate is not a U.S. Person (as defined by 22 C.F.R. 120.15 U.S. Person includes U.S. citizens lawful permanent residents refugees or asylees) and the position requires access to export-controlled data an appropriate export authorization by the U.S. Government may be required prior to such access. Employment and the continuity of employment of non-U.S. persons is contingent upon the companys ability to secure and maintain the necessary export control authorization.

    Safety Sensitive :

    This is not a Safety Sensitive Position.

    Security Clearance :

    This position does not require a Security Clearance.

    Visa Sponsorship :

    Employer will not sponsor applicants for employment visa status.

    Contingent Upon Award Program

    This position is not contingent upon program award

    Shift :

    Shift 1 (United States of America)

    Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning

    Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military / veteran status or other characteristics protected by law.

    EEO is the law

    Boeing EEO Policy

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    Applicant Privacy

    Boeing Participates in E Verify

  • E-Verify (English)
  • E-Verify (Spanish)

    • Right to Work Statement

  • Right to Work(English)
  • Right to Work(Spanish)

    • Required Experience :

    Unclear Seniority

    Key Skills

    Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 57800 - 78200

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