Administrative Coordinator

Apply for Job Job ID 370925

Location Twin Cities

Job Family Administration-General

Full / Part Time Full-Time

Regular / Temporary Regular

Job Code 8208A2

Employee Class Civil Service

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About the Job

Summary :

The Administrative Coordinator in the CSE Dean's Office provides high-level, confidential executive administrative and operational support to the Associate Dean for Research (ADR) and the Associate Dean for Faculty Affairs (ADFA), and reports to the Executive Assistant to the Dean. This role requires independent judgment, advanced organizational skills, and the ability to manage complex, multi-stakeholder processes involving highly sensitive information. The Administrative Coordinator ensures seamless workflow, manages executive time, and acts as a key liaison between the Associate Deans, faculty, and University administration.

Responsibilities :

Executive Office Operations & Strategic Support (70%)

• Provide masterful management of complex, high-volume executive calendars, including maintaining advisory committee rosters, managing recurring meetings, and creating agendas, for both the Associate Dean for Research and the Associate Dean for Faculty Affairs (ADR and ADFA), and back up to Executive Assistant to the Dean as needed.
• Independently manage and resolve complex scheduling for key stakeholders including faculty direct reports, Center Directors, internal Dean's Office personnel, external colleagues, and confidential appointments.
• Proactively anticipate needs, prioritize competing requests, coordinate complex domestic travel, and prepare expense reports.
• Serve as the dedicated administrative process owner and liaison for all Faculty Affairs administration under the direction of the ADFA and Director of Faculty Affairs.
• Independently manage highly confidential and time-sensitive documentation for faculty appointments, reappointments, promotion and tenure records, phased retirements, including handling and organizing all college-wide forms relating to faculty affairs and coordinating executive signature requests.
• Coordinate communication between faculty members, departmental administrators, and executive leadership, ensuring strict adherence to University and College policies.
• Serve as the primary administrative point of contact for research proposal pre-submission activities, specifically including MN-GEMS approvals.
• Independently manage the processing and delegated approval workflows for the ADR, facilitating communication with Sponsored Projects Administration (SPA) to maintain compliance timelines.
• Independently manage and execute strategic special projects delegated by the Associate Deans, including data gathering, compiling analytical reports, and preparing presentation materials for senior-level meetings.

Dean's Office Administrative Operations (30%)

This position is not eligible for H-1B visa sponsorship.

Qualifications

Required Qualifications :

Preferred Qualifications :

About the Department

The College of Science and Engineering (CSE) is ranked among the top engineering and science academic programs in the country. The college includes 12 academic departments offering a wide range of degree programs at the baccalaureate, master's, and doctoral levels.

For more information about the College of Science and Engineering Office of the Dean, visit

Pay and Benefits

Pay Range : $25.74 - $34.14 / hour ($53,539.20 - $71,011.20 annually); depending on education / qualifications / experience

Time Appointmen t : 100% Appointment

Position Type : Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes :

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U :

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).