Procurement Analyst II

Procurement Analyst II

The Town of Clayton is seeking applicants for a Procurement Analyst II for the Finance Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

The Procurement Analyst II supports the Town's mission by managing complex procurement contract administration and vendor administration activities in accordance with North Carolina General Statutes, Town Policy and Procedures, and federal regulations. This position plays a lead role in developing and administering competitive solicitations, contract management, vendor compliance, and supports the improvement of procurement and contract procedures. The Procurement Analyst II contributes to the strategic advancement of the Procurement Division and serves as the primary backup and assumes the duties of the Procurement, Contracts, & MWBE Manager in their absence. All work within the Procurement Division is under the general supervision of the Procurement, Contracts, & MWBE Manager.

Responsibilities include :

• Serves as Contract Administrator reviewing and routing all contracts, through coordination with town staff, in accordance with existing statutory and town guidelines; ensures contracts adhere to the local, State, and federal guidelines; and ensures all contract documents are up to date when there are legislative and other changes.
• Verifies Accuracy of signature, insurance and bond documents, and tracks status of contract execution.
• Manage all contracts, amendments, and change orders by reviewing submissions and approving contracts that meet standards in conjunction with collaborating with departments to adjust when needed.
• Assist with Construction Procurement meet with Departments, reviewing bids, attending Pre-Bid meetings, Bid Openings, review bids, send award notification to the Department.
• Lead the planning and execution of formal and solicitations (RFPs, RFQs) for professional services, services, and construction projects in accordance with statutory and Town policies.
• Assist the Procurement, Contracts, & MWBE Manager with bids using Federal or State Funds.
• Coordinate with Department pre-bid / pre-proposal conferences and facilitate evaluation committee processes.
• Ensure fairness, transparency, and competition throughout all procurement processes.
• Maintains the vendor file adding new vendors, verifying ACH information, and changes to the vendor record into the ERP system.
• Maintain thorough and organized records of all procurement and contracting activities for audit and legal compliance.
• Assist with the development, testing, implementation and maintenance of the Town's electronic contract routing system.
• Assists the Procurement, Contracts, & MWBE Manager with maintaining training materials, develops and conducts all purchasing and contract training for Town Staff.
• Recommend and implement process improvements to increase efficiency, consistency, and compliance within the procurement lifecycle.
• Support the integration of ERP system and other technology tools related to procurement and contract workflows.
• Represents the Procurement Division along with the Procurement, Contracts, and MWBE Manager in cross departmental meetings and external engagements when needed.
• Serve as liaison with vendors, contractors, and consultants to clarify requirements and resolve procurement or performance issues.
• Assists the Procurement, Contracts, and MWBE Manager with training Procurement Staff and updating the Procurement Policy.
• Attends training and conducts independent research to stay informed on legislative issues pertaining to local government contracting; keeps staff updated on any statutory changes resulting from new legislation.
• Serve as the Procurement, Contracts, and MWBE Manager's designee in their absence, providing oversight, guidance, and support for Town-wide procurement activities.
• Performs other duties as assigned at the discretion of the Procurement, Contracts, and MWBE Manager.

Knowledge of :

Skills and Abilities :

Education and Experience :

OR

Depending on the position, the Town may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.