Hauling Administrator

Job Description

Job Description

Purpose :

Responsible for Assisting the Hauling Foreman by handling administrative tasks and assisting with the coordination of personnel and vehicles. Responsibilities often include receiving and routing calls, updating records, and providing information about traffic and work orders. This role requires strong organizational and computer skills, excellent communication, and the ability to multitask in a fast-paced environment.

Essential Duties and Responsibilities :

Responsible for prominent aspects within landfill operations through the hauling department in conjunction with and in the absence of the Hauling Foreman.

Complete and verify accuracy of daily billing

Available to answer truck driver questions.

Notify truck drivers of traffic jams, accidents or possible inclement weather.

Handle any requests of complaints from customers.

Track the Landfill's delivered and returned roll off boxes.

Acquire and maintain proper hauling permits bonding.

Track cost of the hauling operations : Generate efficiency reports for fuel usage per mile costs, driver efficiency and productive use of hours of service.

Semi-annually review individual truck cost.

Manage and track onsite fuel and gasoline stations. Create logs, as needed, to document utilization.

Ensure adequate supplies and proper documentation is in drivers' trucks.

Work with management to schedule employees for optimal utilization and employee efficiency.

Monitor driver hours to ensure compliance with CDL regulations.

Assist with special projects for the department.

Help monitor and enforce policies and procedures within the hauling department.

Investigate / Monitor Radiation hits.

Rotate on call times with the Hauling Foremen for duties and dispatch phone.

Must attend all assigned workshops, trainings, etc.

Monitor & practice workplace safety.

Foster positive company / employee communication, especially regular communication with drivers, foreman, and department manager.

Any other task or duty as assigned or required by Management and / or Board of Directors.

Knowledge and Skill Requirements : Must possess high school diploma or GED and show sufficient ability to perform essential job duties. A Class A CDL is preferred but not required. One year minimum work related experience with efficiency in Microsoft Office software programs and capable of learning scale computer systems and operations. Must stay proficient in applications as technology progresses and implement new technology as it is developed.

Physical Demands and Working Environment :

Occasional exposure to chemicals, fumes, moving parts and equipment.

Requires working in an office environment as well as occasional outside exposure to extreme heat / cold.

Must be a self-starter and self-motivator.

Must be able to work independently as well as in a team setting.

Working hours are subject to the demands of the job and may frequently extend well beyond the normal workweek.

Must possess judgment skills and ability to make sound decisions.

Must possess effective communication skills.

Must be able to understand, speak and write the English language.

Must be able to deal very well with the public.

Must adhere to the on-site safety plan and occupational practices to ensure the safety of employees, customers, and visitors.

Requires light to medium physical strength.

Physical demands require frequent sitting, standing, using stairs, walking, talking, hearing, and eye / hand / foot coordination. Occasional lifting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, crouching, and reaching.

Key Benefits - including but not limited to :

• Health & Wellbeing : Company-Paid Medical Insurance, & Dental, and Vision Insurance offered.
• Financial Security : Group Life / AD&D Insurance, Short-Term / Long-Term Disability, Retirement Plan with up to 6% employer match.
• Work-Life Balance : Paid Time Off, Quarterly Employee Incentive Bonuses (up to 10% of gross wages per quarter).
• Additional Perks : Fun Employee Events, Free Mulch (10 yards / year), Discounted Heating Oil, and More!

EOE : Wayne Township Landfill is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.