Associate Director, Research Administration

Associate Director, Research Administration

Job No : 537758

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Executive / Director / Management, Grant or Research Administration

Department : 11070000 - RE-STRATEGIC RESEARCH DEVEL

Job Description

Classification Title :

Associate Director, Research Administration

Classification Minimum Requirements :

Master's degree in an appropriate area and four years of relevant experience; or a bachelor's degree in an appropriate area and six years of relevant experience.

Job Description :

Proposal Development / Support

Lead and coordinate the development and submission of complex, multi-investigator proposals to federal, state, and private funding agencies, ensuring alignment with institutional priorities and sponsor guidelines.

Provide strategic guidance on proposal structure, budget formulation, and narrative development, contributing to competitive and compliant submissions.

Develop comprehensive planning documents, presentations, and proposal timelines to support faculty and research teams throughout the submission process.

Create and maintain proposal development tools, templates, and training materials to build institutional capacity and support faculty and staff.

Oversee project milestones and deliverables, offering expert input on proposal content, formatting, and strategic framing.

Collaborate with the campus community to assess and integrate services, resources, and training initiatives that enhance proposal quality and research support.

Program Management

Maintain and analyze key performance metrics, statistical reports, and operational data to identify trends and inform process improvement initiatives.

Collaborate within UF Research's Sponsored Research Division (SRD) to support strategic planning, faculty engagement, service utilization, and policy development aimed at strengthening the research infrastructure.

Contribute to ongoing quality assurance efforts by evaluating program effectiveness and recommending enhancements that support institutional excellence.

Program Development - Research Programs at UF Jacksonville Campus

Plays a key leadership role in developing and maintaining a sponsored research program at the new campus in Jacksonville. Conducts annual strategic planning retreats and utilizes information from retreat to develop and update the short and long term strategic plan.

Develop programs to enhance research instruction, creating professional development and workforce training opportunities building selective partnerships with industry leaders, government agencies, and academic collaborators.

Support efforts to identify and secure external funding, including coordination of large-scale, interdisciplinary research proposals that position the UF as a national leader in national security research.

Program Development - UF Research's Institutes

Design and implement strategic initiatives that expand the research capabilities of UF Research's Institutes, aligning activities with university-wide priorities and emerging opportunities.

Lead efforts in identifying and pursuing external funding sources, including federal and foundation grants, to support institute programming and infrastructure.

Coordinate the development of collaborative, large-scale proposals that promote interdisciplinary research and elevate the visibility of UF's institutes.

Expected Salary :

Commensurate with Education and Experience

Required Qualifications :

Master's degree in an appropriate area and four years of relevant experience; or a bachelor's degree in an appropriate area and six years of relevant experience.

Preferred :

Strategist with excellent communication, strategic planning, critical thinking, analytical and organizational skills.

Special Instructions to Applicants :

In order to be considered, applicants must provide a cover letter, resume and list of professional references.

This is not a remote position and is only open to current University of Florida employees.

A criminal background check is required.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

This position is open to current UF employees only.

Health Assessment Required :

No

Applications Close : 07 November 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537758

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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