EMS Project Coordinator

Job Description

Job Description

Strategic Meeting & Events Coordinator (Hybrid)

Rate : $25 to $29 / hour

Join our global strategic management team, a group of experts dedicated to utilizing compliant, standardized processes in all channels to deliver an outstanding customer and partner experience. We are seeking a highly collaborative and experienced professional to provide project management expertise and direction, specializing in the logistical and compliance oversight of high-stakes external interactions within the pharmaceutical sector.

Key Responsibilities

This role involves strategic oversight operations across external meetings, advisory boards, and other services activities with a strong project management approach.

Compliance Leadership : Ensure all meetings and events interactions with external parties adhere to Global Standards and all relevant policies and procedures, maintaining a state of audit readiness.

Meeting Program Management : Provide project management expertise and direction to ensure the fulfillment of meeting expectations, considering both business needs and stakeholder relationships (including Thought Leaders).

Strategic Collaboration : Establish and maintain internal strategic partnerships with compliance, finance, procurement, and legal functions to ensure compliance requirements are seamlessly integrated into the meeting planning and contracting process.

Vendor Management : Effectively lead, collaborate, and manage multiple relationships with external vendors (e.g., Meeting Planning Companies) and partners to positively impact customer experience and execution.

Process Optimization : Support the meeting program through multiple systems and tools, identifying and initiating optimization opportunities connected with processes, systems, and people.

Required Qualifications

Pharmaceutical Event Experience is a Requirement : Minimum of 1-3 years of meetings and events background within the pharmaceutical industry or a highly regulated sector.

Bachelor's degree and / or equivalent relevant working experience.

Excellent verbal and written communication skills with the ability to convey program-related education and policies clearly to stakeholders.

Demonstrated proficiency with systems and applications such as MS Office 365.

Strong sense of urgency in managing workload while maintaining a high level of attention to detail and ability to meet deadlines.

Demonstrated problem-solving, conflict resolution, and decision-making skills required to manage and communicate complex issues.

High learning ability and flexibility to adapt to a fast-changing environment with a strong customer focus.

Ability to work independently with limited supervision; understands when to escalate issues.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

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The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.