Administrative Assistant

Administrative Assistant

The Administrative Assistant provides high-level clerical and administrative support to the Executive Director and serves as a key liaison to both the Human Resources and Finance departments. This position ensures the efficient day-to-day operation of ITCN's Central Office by managing communications, coordinating administrative functions, and assisting with organizational and program support activities that serve Nevada's 28 member tribes.

Duties And Responsibilities

• Provide direct administrative support to the Executive Director, including managing calendars, scheduling meetings, and drafting correspondence.
• Prepare, proofread, and format letters, memos, reports, and official documents for executive and board review.
• Answer and route phone calls, emails, and inquiries to appropriate staff or programs.
• Maintain organized filing systems, both digital and hard copy, for agency records, contracts, and program files.
• Assist with preparation of Board meeting materials, agendas, and minutes.
• Support coordination of events, conferences, and trainings, including logistics, travel arrangements, and supply orders.
• Maintain office supplies, coordinate procurement activities, and assist with vendor communications and purchase requests.
• Serve as administrative support to the Human Resources Department, including :
• Assisting with onboarding new employees and maintaining personnel files.
• Supporting HR correspondence, timekeeping documentation, and training records.
• Assisting with recruitment postings and application tracking as needed.
• Provide administrative support to the Finance Department, including :
• Assisting with organizing invoices, receipts, and supporting documents for payment processing.
• Tracking purchase orders and maintaining documentation for grant and program expenditures.
• Assisting with preparation of financial reports and audits as needed.
• Maintain confidentiality of sensitive personnel and financial information at all times.
• Perform other duties as assigned by the Executive Director.

Required Qualifications

Working Conditions & Physical Requirements

Exceptional Benefits Package

ITCN is proud to offer a competitive and generous benefits package that reflects our commitment to work-life balance and employee well-being :

Cultural Statement

The Inter-Tribal Council of Nevada (ITCN) acknowledges and honors the sovereign rights, cultural values, and lived experiences of the 28 tribal nations we serve. Workforce programs are grounded in respect for Native knowledge systems and the unique historical and social context of Indigenous peoples. ITCN believes that culturally relevant workforce strategies strengthen community well-being and help restore Indigenous self-sufficiency. The Program Director will embrace and uplift these values while fostering opportunity and empowerment for Native people.

Equal Opportunity Statement

The Inter-Tribal Council of Nevada is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, disability, age, veteran status, sexual orientation, gender identity, or any other legally protected status. As an organization committed to serving tribal communities across Nevada, ITCN strongly encourages qualified Native American applicants to apply.