Programs & Prevention Assistant

Description :

Do you want to make a difference in your community and play a role in preventing substance use disorders and addiction? Hanley Foundation, a West Palm Beach-based non-profit organization, seeks a resourceful, highly organized, and detail-oriented Programs & Prevention Assistant. This position will work closely with Program & Prevention Staff to handle administrative tasks and communications for the department, providing essential community services. This is a full-time position with a generous benefits package and an exciting opportunity to join a growing team in an industry-leading organization with a culture that values innovation, integrity, and teamwork.

Duties and Responsibilities :

• Complete a variety of administrative tasks for the Programs & Prevention Departments, including typing, filing, copying, compiling documents for meetings, answering phones, receiving and distributing mail, and composing and preparing correspondence that may be highly confidential.
• Plan, coordinate, and manage the Directors’ calendar and schedules and track invitations and responses to community events.
• Keep Directors abreast of upcoming deadlines and report due dates.
• Maintains department calendars.
• Plan and organize department events and meetings.
• Prepare for department meetings and other Foundation functions, including setting up, compiling, and distributing necessary documents.
• Prepare meeting agendas, take minutes, and disseminate information to necessary staff.
• Attend and assist at Hanley Foundation and community partner events.
• Assist with expense reports and billing needs.
• Maintain a record of payment requests and invoices.
• Assist with the development of PowerPoint presentations, grants, and reports.
• Act as a liaison for vendors, external parties, stakeholders, and other department staff at the Foundation.
• Facilitate travel arrangements for the Director of Programs and Prevention and other internal and external staff as requested.
• Coordinate and process supply or other orders for program / prevention needs.
• Perform additional duties requested by the Directors of Programs & Prevention.

Requirements :

Education / Experience :

Knowledge, Skills, Abilities :

Other Requirements

Benefits

Hanley Foundation provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We are a Drug-Free Workplace. Applicants must undergo drug screening after receiving a conditional offer of employment.

www.hanleyfoundation.org

Compensation details : 23-25 Hourly Wage

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