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Clinic Administrative Coordinator
Clinic Administrative CoordinatorAutism and Behavioral Spectrum LLC • Ballwin, MO, US
Clinic Administrative Coordinator

Clinic Administrative Coordinator

Autism and Behavioral Spectrum LLC • Ballwin, MO, US
12 hours ago
Job type
  • Full-time
  • Quick Apply
Job description

💡 Purpose

Support the Center Director and clinic team with the administrative, scheduling, and operational tasks that allow therapists and leaders to focus on what matters most — care and culture .

📋 Key Responsibilities

  • Manage staff schedules , attendance, and call-outs to keep the clinic running smoothly.
  • Track timesheets , non-billable hours, and RBT compliance documentation.
  • Maintain clinic records, inventory, and health / safety standards .
  • Support billing and insurance documentation organization.
  • Coordinate trainings, meetings, and events , ensuring calendars, materials, and communications are always up to date.
  • Assist with family communication — calls, reminders, and schedule updates.
  • Oversee clinic supplies and inventory , ensuring the environment is stocked, organized, and welcoming.
  • Provide behind-the-scenes support for staff morale initiatives like Mental Monday, Whimsical Wednesday, and Thankful Thursday!
  • Be MedAide trained and assist with medication administration when needed.
  • Support emergency readiness , documentation, and compliance updates.

🎯 Expected Outcomes

  • Clinic administration is consistent, reliable, and proactive .
  • Staff and directors can focus on therapy and leadership .
  • Families receive timely, professional communication .
  • The clinic remains stocked, organized, sanitized, and compliant .

    • Requirements

    💜 What We’re Looking For

  • A detail-oriented multitasker with strong communication and organizational skills.
  • Someone who thrives in a fast-paced, team-centered environment .
  • A self-starter who takes initiative and enjoys supporting both staff and families.
  • Experience in administrative, educational, or healthcare settings preferred.
  • MedAide trained or willing to become certified to assist with medication administration.

    • Benefits

    ✨ Why You’ll Love It

    At our center, we believe work should be rewarding, supportive, and fun . Here’s what makes our team special :

    💼 Professional Benefits

  • Health Insurance – 60% covered from day one; 100% after one year
  • Dental & Vision – Low-cost options with or without medical coverage
  • Career Growth – Opportunities to grow into leadership and administrative roles
  • Merit Raises – Every 6 months with continuous, satisfactory performance
  • Bonusly Rewards – Earn and give recognition points that convert to cash
  • Paid Time Off (PTO) – Because rest and balance matter
  • Tuition Reimbursement – Support for your Master’s Degree in ABA

    • 🎊 Community & Culture

  • Company-Wide Events – Celebrate with us at our Winter Gala and Spring Picnic
  • Clinic-Based Celebrations – Enjoy local team bonding events like our Fall Festival
  • Special Guest Visits – Surprise and delight with visits from :
  • 🎶 Music Coordinator for fun, interactive sessions
  • 📚 Story Time with our very own clinic mascot
  • 🚌 The Gym Bus for movement and play
  • 🫧 The Bubble Bus for outdoor sensory fun
  • 🍌 Chef Bananas and other engaging guests throughout the year

    • Joining our team means being part of a mission-driven, supportive, and lively environment , where your work makes a real difference for children, families, and colleagues alike.

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    Administrative Coordinator • Ballwin, MO, US