Estimating Coordinator

Estimating Manager

Manage the preparation of assigned estimates. Support and coordinate activities concerned with proposals, pricing, and contracts for sale of equipment, materials, products, or services.

Primary responsibility for tracking and coordinating the Project Manager Estimates under the PMO Organization. Includes follow up with all departments supporting the estimate. Ensure timely and responsive proposals are submitted to the Customer by the cognizant Contract Administrator.

Attend and participate in all Estimating Department meetings. Schedule and coordinate meetings for the Estimating Department as required.

Act as the representative of the Estimating Manager in their absence. Includes chairing Estimating Department meetings, taking notes, updating records, distribution, and assignment of RFP/RFQ documents, processing Bid Decision Forms, etc. Unless specifically authorized in writing, this does not include delegation of signature authority.

Review Request for Quote (RFQ), Bid Decision Form, ERP Reports, and other relevant information to determine customer requirement and job history. Research parts history (includes NSN history) as required. Coordinate with Project Manager, Engineering, and other Department Managers to identify pertinent questions, missing information or data, or other items impacting the Estimate and Bid. Coordinate with the Contract Department to submit questions, requests for clarification or missing information or data. Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control or Customer and distribute to the required parties to obtain pricing support Purchasing, Project Manager, Engineering, or other Departments.

Compile and distribute memos and correspondence. File correspondence and other records. Utilize typical Estimating Department and Project Management tools including ERP System, Smartsheet's, Teams and other approved methodologies.

Preparation and maintenance of Estimating files. Review final Estimating file for accuracy, completeness, and conformity. Prepare and send formal quotation packages to government and commercial customers as required.

Create Costs Estimates using approved worksheets. Assist in pricing related activities. Generate pricing and proposals for customers which may include:

• Generating Bill of Materials (BOM), itemize manufactured, assembled, and purchased items lists.
• Gathering and reviewing historical information and prices from various sources and suppliers.
• Consulting with various departments and vendors to generate estimates for hours and dollars.
• Creating Excel worksheet with proposed selling price for Management approval.
• Generating reports to assist in evaluating historical contracts for current bid requirements.
• Creating BOM from customer supplied information.
• Generating formal quotation and complete Bid Job Plan Summary on Atec Job Plan
• Participating in customer audit of bid data

Maintain client/customer and outside vendor relations, including keeping current contact information. Follow up with customer on award status of contract/purchase order.

Track bids in process by all Departments and cognizant Project Managers to ensure a timely response. Communicate problems, delays, and questions to Contract Administrator, Contract Manager and Director of Estimating Log and enter Request for Quotes (RFQ's) in bid tracking for quote number assignment and ensure data is current. Acquire proposal status from Estimating Department, Contracts Department, Project Managers, and customers, and update electronic system.

Assemble and collate data and create reports comparing Estimated Costs and/or Budgeted Costs versus Actual Costs for projects as assigned. Support or perform price/cost analysis to determine variance between Estimated/Budgeted Costs versus Actual Costs, investigate and identify reasons for variances, etc.

Assist with gathering and obtaining data and compiling reports for Estimating Department input to the Quarterly Report and Board Meetings.

Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

Be familiar with and understand Atec Quality Policy and company objectives.

Understand required AS9100/ISO specific Procedures and Work Instructions.

Complete all records required by Procedures and Work Instructions.

Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).

Participate in AS9100/ISO training as required.

Cooperate with Auditors.

Report any deviations to appropriate area manager/supervisor.

High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience.

Proficiency with computer software including word processing, spreadsheets, and database preferred.

Must possess or in a reasonable timeframe gain proficiency with company ERP system.

Must possess or in a reasonable timeframe gain familiarity and working knowledge of company products, services, and customers as required to perform job responsibilities effectively.

Employee is regularly required to stand or sit, usually at a computer and/or typewriter for an extended period of time and occasionally to stoop or kneel.

Noise level in the work environment is usually moderate.

Extended work hours and/or travel may occasionally be required.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. If you need a reasonable accommodation, please call 281-276-2643