Office Manager

About the Company

Advanced Aquarium Technologies is a dynamic international business, founded and led from Australia, with operations in the USA, China, New Zealand, the Philippines, and a global network of partners and specialists. Our team brings together a unique blend of expertise—from marine biology and animal care to specialist manufacturing, construction, and innovation—united by a shared passion for the global zoo and aquarium sector. Every day, our fast-paced, skilled team collaborates across borders to plan and deliver exceptional projects worldwide.

About the Role

The Office Manager is the central hub of our Houston operations — managing day-to-day administration, supporting staff, and ensuring everything behind the scenes runs efficiently. You'll coordinate HR activities, purchasing, shipping, and assist with project and finance processes.

Key Responsibilities :

• Manage end-to-end HR processes including onboarding, offboarding, and payroll administration.
• Maintain employee records, contracts, and HR documentation with strict confidentiality.
• Support recruitment — posting roles, scheduling interviews, preparing offers, and coordinating new hire orientations.
• Administer employee benefits programs and ensure compliance with company policies and labor regulations.
• Coordinate performance review cycles, staff communications, and engagement activities.
• Oversee purchasing for materials, equipment, and services, review requisitions and issue purchase orders.
• Source suppliers, obtain competitive quotes, and track order progress through to delivery.
• Coordinate incoming and outgoing shipments, including international freight and custom orders.
• Liaise with freight forwarders and logistics partners for customs, duties, and transport arrangements.
• Maintain accurate records for inventory, purchasing, and shipping documentation.
• Communicate with clients and internal teams to ensure project milestones and deadlines are met.
• Manage daily office operations — in-coming calls, mail, filing, supplies, and meeting coordination.
• Coordinate business travel, insurance renewals, and facility maintenance.
• Support visa administration.
• Perform daily bank reconciliations, banking, and assist with AP / AR processing and expense reporting.
• Provide general administrative and financial support to management and project teams.

About You

You're organized, dependable, and thrive in a role with variety. You enjoy juggling multiple responsibilities and have strong attention to detail — whether you're assisting with the processing of payroll, managing suppliers, or assisting with project logistics.

What You'll Bring :

Why Join AAT?