Purchasing Coordinator

WHO WE ARE

Since 1922, Westchester Country Club is an exclusive family-oriented private club located in Rye, New York. Westchester Country Club is among the top country clubs and proudly designated as a Platinum Club of America, ranking #29 out of the top 150 country clubs in the United States.

With over 1,600 members, Westchester Country Club offers world-class facilities including the main club property and the beach club on the Long Island Sound. Club members enjoy two championship golf courses and a 9-hole executive course, comprehensive tennis and squash facilities, various dining options, an on-site fitness facility and indoor pool, and other specialized amenities. Westchester Country Club also has two large banquet rooms, conference facilities, member apartments, and guest accommodations.

ABOUT THIS OPPORTUNITY

We are hiring a full-time Purchasing Coordinator to join our Purchasing Department. The role of Purchasing Coordinator is to order/receive food and beverage products, reconcile requisitions & Purchase Orders in Cedar Creek, and oversee the storing & handling of perishable & non-perishable products. The successful candidate will be a key player in the overall handling of perishable & non-perishable products being delivered to the Club. The purchasing coordinator will work with the Director of Purchasing to ensure all areas have par levels established & maintained.

WHAT YOU'LL DO

• Ensure that all products are received, dated, rotated in proper order and stored according to Health code standards, using the Cedar Creek procurement system optimally
• Notify Director of Purchasing of any receiving issues
• Communicate to culinary team when there is a shortage or change in product(s)
• Maintain all products & storage locations in accordance with safe and proper handling procedures, maintaining order and cleanliness of work areas at all times, and assisting in monthly inventories
• Develop and manage positive relationships with internal & external customers and with vendors, by showing strong interpersonal skills, in order to ensure the Club gets high quality products at all times
• Adjust invoices as needed & communicate to vendors and Director of Purchasing
• Coordinate with Director of Purchasing monthly inventories
• Work collaboratively with storeroom attendants and oversee the operation in absence of Director of Purchasing
• Practice safe work habits at all times, to avoid injury to self and others
• Manage special projects as assigned by Director of Purchasing

WHAT YOU'LL NEED

• Minimum - High School Diploma or equivalent
• Prior warehouse, food storeroom and or hospitality experience preferred
• Ability to operate a motor vehicle (NYS driver’s license) required
• Previous food & beverage experience preferred
• Excellent organizational skills efficiency skills
• Safety minded
• Both courteous and friendly manner
• Must be able to work productively with limited supervision
• Needs to be able to manage multiple priorities
• Must have strong independent reasoning and decision-making abilities
• Ability to work in a team environment and take responsibility for completing daily assignments diligently
• Must be flexible to meet scheduling needs
• Must adhere to club grooming, uniform and overall Employee Handbook policies
• Ability to read, write and compute basic math
• Possess a high attention to detail, work at a fast pace and follow directions well
• Must have strong independent reasoning and decision-making skills
• Ability to speak, read & write in English fluently
• Must be able to communicate & interact professionally with members, employees and vendors
• Ability to work on your feet for extended periods of time, lifting and moving boxes of up to 50 lbs. on a regular basis
• Bend, lift, reach and push to perform routine job tasks
• Frequent walking and standing (up to 8 hours a day) and occasional sitting (when driving)
• Intermittent squatting, bending, twisting
• Periodically required to handle and move objects weighing up to 60 lbs. over short distances, using appropriate hand trucks and carts
• Work in various temperatures - kitchen, refrigerator & freezer

PAY RANGE

$19.00-$21.00 hourly compensation, commensurate with experience

WHAT WE OFFER

At WCC, we believe that our biggest strength lies in the exceptional people who work for our organization to deliver memorable experiences to our members and their families. We pride ourselves on being a great place to work and providing our team members a meaningful and rewarding career experience with us.

ALL team members enjoy:

• Complimentary lunch and dinner meals
• Free parking and uniforms
• Access to lifestyle discount program and employee assistance program (EAP)
• Numerous employee recognition events and activities

We prioritize offering valuable benefits, wellness, rewards and recognition programs, compensation, time off, and resources to support the wellbeing and needs of team members and their families. We refer to these as our "total reward”, and provide our full-time, year-round employees with:

• Establish a Healthy Foundation – Several Cigna medical plan options, plus prescription coverage, dental and vision insurance.
• We’ve Got You Covered – 100% company paid life insurance, long-term disability coverage, and employee assistance program.
• Protect Against the Unexpected – Voluntary benefits including accident, critical illness, and supplemental life insurance.
• Family Members with Four Paws – Pet insurance available to provide dogs and cats with health coverage too.
• Build Toward Retirement – 401(k) plan for retirement savings and education sessions to help foster financial literacy.
• Work/Life Harmony – Paid time off including vacation and personal days, 11 holidays, and more to enjoy time outside of work, take a break, and care for ourselves or others.