Job Description
Position Summary
The candidate chosen will be responsible for administering our subcontractor prequalification program from end to end. The position will work closely with project management teams to prioritize and facilitate enrollment of all subcontractors in the Compass prequalification platform. The goal is to maintain a consistent selection of prequalified subcontractors for use on projects across the United States.
Location
This is an on-site, full-time position located in our Austin office.
Supervisory Responsibilities
Duties and Responsibilities
Learn, understan,d and manage the Compass prequalification platformHave a working knowledge of the Subcontractor Default Insurance (SDI) policy to ensure compliance by subcontractors with its prequalification requirementsCoordinate and send prequalification invitations to subcontractorsCollect information from project management teams required to enroll subcontractors in SDI programServe as a liaison between risk management, project management, accounting, and subcontractors to provide guidance and support regarding all prequalification issuesTrack, follow up and resolve missing data issues with subcontractors including but not limited to financial data, licenses, EMR documents, insurance information, bonding letters and OSHA forms.Analyze prequalification data in CompassCollaborate with CFO for the financial aspects of subcontractor prequalificationFollow up with subcontractors for annual updates to prequalification dataAssist in establishing internal prequalification policies and proceduresAssist in drafting and updating our risk mitigation and corrective action plansProvide training to internal staff as neededMaintain quarterly SDI reportsLearn and use internal software, including but not limited to Procore and SageAssist with various projects and tasks as assignedRequired Education and Experience
Degree in Business Administration, Finance, Risk Management or Construction Management preferred, but equivalent experience will be consideredTwo to four years of prior administrative experience in the construction industry, with an insurance broker or other related field requiredBasic computer skills with proficient working knowledge of Microsoft Office SuiteDisplays strong written and oral communication skills and employs effective listening skills.Tactful and mature demeanor with well-developed interpersonal skill,s including the ability to work well with diverse personalities.Excellent organizational skills and attention to detail.Ability to work in a fast-paced environment and meet established deadlines.Physical Requirements
Prolonged periods of sitting, standing, and walking.Must be able to lift up to 30 pounds at times.Willingness to communicate via various mediums of communication (in-person, via e-mail, phone, etc.).Must be able to work in a variety of work conditions and tolerate exposure to typical noise, smells, weather elements, and other elements associated with commercial construction sites.Must be able to pass a pre-employment background check and drug test. Random drug tests will also be conducted in accordance with our safety policy.
