Accounting & Office Manager

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Paid time off

About Us :

American Millworks is a 38-year legacy commercial millwork and casework company serving general contractors and property owners across the United States. We take pride in our craftsmanship, customer service, and strong team culture. As we continue to grow, we are seeking an experienced Accounting & Office Manager to oversee day-to-day financial operations and office administration.

Position Overview :

The Accounting & Office Manager will be responsible for managing all aspects of accounting and administrative operations, ensuring accuracy, efficiency, and compliance with company standards. This role reports directly to ownership and collaborates closely with project management and estimating teams.

Key Responsibilities :

• Manage daily accounting functions, including Accounts Payable (AP) and Accounts Receivable (AR) .
• Oversee invoicing, bill entry, job costing, and vendor payments in QuickBooks Online .
• Prepare monthly financial reports, reconcile accounts, and support CPA with year-end closing.
• Maintain accurate records of deposits, credit card transactions, and purchase orders.
• Assist in payroll coordination with HR / payroll provider (ADP).
• Support office management duties such as supplies, scheduling, and employee communication.
• Serve as the point of contact for administrative inquiries, correspondence, and vendor setup.
• Implement and improve accounting workflows, documentation, and controls.

Qualifications :

• 35 years of accounting experience (construction or manufacturing preferred).
• Strong proficiency in QuickBooks Online , Microsoft Excel, and Office 365.
• Solid understanding of AP / AR, general ledger, and financial reporting.
• Highly organized and detail-oriented with excellent communication skills.
• Ability to manage multiple priorities and meet deadlines independently.
• Bachelors degree in Accounting, Finance, or Business Administration preferred.

Compensation & Benefits :

• Competitive salary (commensurate with experience).
• PTO, paid holidays, and eligibility for company 401(k) plan.
• Growth opportunity within a dynamic, expanding company.