AP Manager

Vaco is working with on a Confidential Search with a great company here in Louisville.

About Us :

We are seeking an experienced and detail-oriented Accounts Payable Supervisor to join our finance team and oversee the day-to-day operations of our accounts payable function.

Position Summary :

The Accounts Payable Supervisor will be responsible for leading the AP team, ensuring timely and accurate processing of invoices, payments, and expense reports, while maintaining compliance with company policies and internal controls. This role requires strong leadership, excellent communication skills, and the ability to thrive in a fast-paced manufacturing environment.

Key Responsibilities :

Supervise and mentor the accounts payable team, providing training, support, and performance management.

Oversee the processing of vendor invoices, purchase orders, and payment runs, ensuring accuracy and timeliness.

Maintain strong relationships with vendors, resolving discrepancies and responding to inquiries in a professional manner.

Monitor AP aging reports, cash requirements, and assist with cash flow forecasting.

Ensure compliance with corporate policies, SOX / internal controls, and audit requirements.

Implement process improvements to increase efficiency and accuracy within AP operations.

Partner with procurement and manufacturing operations to resolve issues related to purchase orders, receipts, and payments.

Review and reconcile monthly AP accounts, preparing reports for management.

Support month-end and year-end closing activities, including accruals and reconciliations.

Assist in system upgrades, testing, and continuous improvement initiatives related to ERP / AP processes.

Qualifications :

Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).

5+ years of accounts payable experience, with at least 2 years in a supervisory or lead role.

Manufacturing industry experience strongly preferred.

Strong knowledge of ERP systems (SAP, Oracle, or similar) and proficiency in Excel.

Excellent analytical, problem-solving, and organizational skills.

Strong interpersonal and communication abilities, with a customer service mindset.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.