Director's Office SFO 1446 Secretary II (Temporary Provisional - TPV)

Director's Office SFO 1446 Secretary II (Temporary Provisional - TPV)

• Full-time
• Job Code and Title : 1446-Secretary II
• Fill Type : Permanent Civil Service

TYPE OF APPOINTMENT : PROVISIONAL (TPV)

Aprovisional appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment. Provisional appointments may not exceed three (3) years.

Specific information regarding this recruitment process is listed below :

San Francisco International Airport (SFO), an enterprise department of the City and County of San Francisco, has a workforce of approximately 1,900 City employees and is committed to being adiverse, equitable, and inclusive employer .

SFO is more than an airport —we are a dynamic organization where employees collaborate with a wide range of stakeholders to support global travel, economic development, and public service. We are recognized as a leader in environmental sustainability, equity, and forward-thinking infrastructure, and continue to be at the forefront of transforming the travel experience.

Our mission is to deliver an airport experience where people and our planet come first.

As a Secretary II, you will manage the office and supervise the administrative team assigned to the Director’s Office Reception area. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task while maintaining complex schedules and managing administrative responsibilities is essential in this position. The ideal candidate for this jobis resourceful, a good problem-solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. As a team member of SFO, you will embrace SFO's Vision, Mission, and Core Values .

You will provide supplemental support to the Airport Integrated Operations Center (AIOC) as-needed. You will also participate in rotational assignments to provide temporary critical / essential support in various areas of the Airport as determined and approved.

You are excited about this opportunity because you will :

Clerical Staff Supervision

Front Desk Reception

Daily Operation

Working Hours : Full-time, 40 hours per week

AIOC Work Schedule Overview

Director’s Office Work Schedule Overview

Experience : Ability to type 40 net words per minute AND Two (2) years of secretarial experience encompassing editing and independently composing letters and other correspondence utilizing word processing systems; researching, compiling and organizing data for various reports; and maintaining office / record systems.

Substitution :

Supplemental Information : May be required to take shorthand dictation or to type from machine transcription. Positions requiring shorthand : 100 WPM

Desirable Qualifications :

Applicants must meet the minimum qualification by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found athttps : / / sfdhr.org / how-verify-education-requirements .

Note : Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Verification : Applicants are required to attach verification documentation when submitting their application.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https : / / sfdhr.org / how-verify-education-requirements.

Selection Procedures : The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview. Desirable qualifications may be considered at the end the selection process.

Notes : Applicants who meet the minimum qualifications are not guaranteed advancement through all the steps in the selection procedure.

What else should I know?

Transportation Security Administration (TSA) Security Clearance : Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug / alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Additional Information Regarding Employment with the City and County of San Francisco :

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visithttps : / / careers.sf.gov / to begin your application process. No other methods of application will be accepted.

Computers are available for the public (9 : 00 a.m. to 4 : 00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor and at theCity Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.

Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Upon successful submission, applicants will receive a confirmation email from notification@careers.sf.gov . Keep this email for your records. If you do not receive it, your application was not submitted successfully.

All your information will be kept confidential according to EEO guidelines.

Recruitment Analyst Information : If you have any questions regarding this recruitment or application process, please contact the analyst Rie Butler , via email atrie.butler@flysfo.com.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV / AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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