Assistant Property Manager - Hubbard Gardens

Job Description

Job Description

Position Overview

The Millennia Companies seeking an Assistant Property Manager who has knowledge of residential housing and housing programs. The Assistant Property Manager reports to the Community Manager and shares responsibility for the overall operation and the day-to-day implementation of policies, procedures, and programs to ensure a well-managed and maintained Community. The Assistant Property Manager should maintain property rentals by advertising and filling vacancies, negotiating, and enforcing leases, maintaining and securing premises, and knowing Fair Housing Laws and all other laws about housing. The ideal candidate will assist in managing the Community according to prescribed policies and procedures, under the supervision of the Property Manager or Senior Property Manager assists in all operational and financial aspects of the property or properties.

Essential Functions and Responsibilities

• Interviews and screens prospective residents for occupancy.
• Identifies appropriate contractors, defines the scope of work, and obtains necessary bids.
• Processes and monitors work orders.
• Processes and submits invoices for payment.
• Rent collection, receipting, prepares deposits using Onesite property management software.
• Submits required reports and maintains records according to company policy.
• Responsible for in-house monthly file audits.
• Responsible for apartment inspections for move-in / move-out conditions (pre / post inspections) and the successful completion of the process within 24 hours of the action.
• Organizes and files all relevant reports, leases, and paperwork.
• Accepts service requests from residents and routes to maintenance for prompt processing.
• Ensure the completion of all recertification paperwork within its required deadline.
• Ensures property’s filing system is maintained daily, including applicant / resident, accounting, vendor, and contract files.
• Maintains a positive customer relations attitude.
• Physically inspects units and Community
• Knowledge of state and local landlord / tenant laws and applicable building codes
• Excellent communication skills in both verbal and written
• Must have strong computer experience in MS Word, Excel, and Outlook; Onesite experience a plus.
• Must be thorough, reliable, responsible, honest, organized, flexible and service-oriented
• Must be knowledgeable of all phases of leasing and resident retention.
• Secure lease renewals and recertifications each month.
• Executes marketing and advertising campaigns for apartment leasing in conjunction with the Affirmative Fair Housing Marketing Plan.
• Creates innovative marketing ideas for marketing the Community and improving resident satisfaction.
• Remains current on and compliant with the policies and laws affecting the marketing and leasing community.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

Work Conditions & Physical Demands

Values We Seek

Expected Hours of Work & Travel

EOE / Disabled / Veterans Statement

We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.

Background Check Process

Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.

Acknowledgment :

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position. Duties, responsibilities, and activities may change at any time with or without notice.

About The Millennia Companies

Founder and Chief Executive Officer Frank T. Sinito entered the real estate business in 1985 with the purchase of a 14-unit multi-family development in Northeast Ohio, handling all aspects of property management and developing a passion for providing exemplary and caring service to residents. From this start, Sinito went on to acquire additional apartment developments, and, in 1995, he founded The Millennia Companies® (Millennia), a high-performance business enterprise that has grown to operate in a diverse set of sectors; opportunities exist in multi-family real estate development, property management, commercial real estate, hospitality and more. We invite you to thrive in your career here as we serve thousands of residents, clients, and customers throughout our dynamic group of companies.

You can make a difference at Millennia. Do you value respect, service, performance, and collaboration? These values drive our culture and success, and we recruit employees who embody them. When you join our team, you will be part of an environment that fosters growth and enables excellence. You will also meet passionate employees who work together to advance our mission and create a culture of excellence recognized by industry associations. In 2020, Millennia ranked #1 on the Affordable Housing Finance (AHF) list of Top 10 Companies Completing Substantial Rehabilitation, #4 on the AHF list of Top 50 Affordable Housing Owners, and #18 on the Multi-Housing News list of Top Developers.