Administrative Coordinator

Lead the Office for a Global Hospitality Brand!

Why Join Our Team?

• Industry-Leading
  Compensation Package

• Performance-based bonuses


• Collaborative culture
  that values innovation, excellence, and leadership


• Creative freedom to build
  high impact campaigns and national brand strategies

• Comprehensive
  Benefits Package

• Medical, Dental, and
  Vision Insurance


• Group Life and Disability
  Insurance


• Group Accident, Hospital
  Indemnity, and Critical Illness Insurance


• Traditional and Roth
  401(k) Plan

• Exclusive
  Perks & Growth Opportunities

·
Employee Dining Discounts and/or Complimentary
Onsite Meals

·
Career Development & Limitless Growth
Opportunities

·
If you reside in Arizona, California, Colorado,
Illinois, Massachusetts, Michigan, Minnesota, Nevada, New Jersey, New York,
Oregon, or Washington, D.C., you are entitled to Paid Sick Time in accordance
with state and local regulations.

·
Paid Time Off

·
Employee Assistance Program (EAP)

·
Commuter and Dependent Care Benefits

What You’ll Do

The Administrative Coordinator is responsible for
managing the front desk at the Aventura Support Center by greeting and routing
visitors, handling external calls, managing scheduling and calendar tasks and
ensuring mailing is properly handled and routed. The Administrative Coordinator
will also provide general office support ensuring all administrative,
facilities related and overall cleanliness and organization of the office is
done properly.

Key Responsibilities

·
Provide
administrative support to management daily.

·
Maintain
pristine and organized facility.

·
Receive
packages and mail and distribute to appropriate team members.

·
Ensure
pick up items are picked up in a timely manner.

·
Draft
correspondence as needed.

·
Liaise
between Company and any pertinent third-party companies.

·
File
and retrieve documents and reference materials for office.

·
Greet and welcome guests with a positive and helpful
attitude

·
Answer, screen and forward incoming phone calls in a
professional manner

·
Manage voicemail messages daily and route to key
personnel

·
Maintain office security by following safety procedures
and controlling access via the reception desk (monitor logbook, issue visitor
badges, etc.)

·
Manage assignment and programming of access cards for
new employees or temporary workers

·
Responsible for cancelling access cards after employee
departures or lost cards

·
Maintain reception area and all common areas in a clean,
tidy and presentable manner always

·
Receive deliveries, sort and distribute incoming mail

·
Scan and label mail to remote employees

·
Assist with a variety of administrative tasks including
copying, filling, faxing and assisting with ad-hoc administrative duties.

·
Open Office

·
Close Office

What We’re Looking For

·
Must
be able to multitask.

·
Excellent
verbal and written communication skills.

·
Excellent
organizational skills.

·
Ability
to be resourceful and proactive when issues arise.

·
Comfortable
multi-tasking and prioritizing tasks without guidance.

·
Proficient
in Microsoft Office including Outlook, Excel, and Word.

·
Knowledge
of office methods, practices, and procedures.

·
Ability
to perform routine clerical work and other projects assigned and complete these
projects within given timelines.

·
Must
maintain a professional appearance to represent the organization’s image.

·
Public accounting experience preferred. Big 4 a
plus.

Why THE ONE GROUP is Your Next Career Move

This is more than a job; it’s a career opportunity with
limitless potential in an expanding global brand. If you’re ready to take the
next step in your hospitality career, apply today and join us in delivering an
unmatched dining experience!