Administrative Assistant - Institutional Advancement

Job Details

Job Location

Huston-Tillotson University - AUSTIN, TX

Salary Range

$43000.00 Salary / year

Description

POSITION SUMMARY

The Office of Institutional Advancement (IA) at Huston-Tillotson University is looking for a highly organized and detail-oriented Administrative Assistant. The ideal candidate can perform a variety of office support and / or clerical duties for the Vice President for Institutional Advancement and the Office of Institutional Advancement. The administrative assistant directly reports to the Development Operations Manager to execute the following :

TASKS & RESPONSIBILITIES

• Personal computer to enter data, draft, edit, revise, and print letters, reports, and other materials.
• Greeting and directing visitors and routing telephone calls
• Supports Central Services by performing essential mailroom functions, including sorting, distributing, and handling incoming / outgoing mail.
• Sorting, screening, and distributing mail; drafting or preparing responses to routine inquiries; preparing photocopies and scanning and emailing documents and operating a variety of office equipment.
• Establishing, maintaining, and updating files, records, certificates, and / or other documents.
• Arranging meetings and conferences, scheduling interviews and appointments, and performing other duties related to maintaining one or more individual schedules.
• Makes travel and lodging arrangements, either directly or through travel agencies.
• Tracking, stocking, and distributing office supply inventory
• Assist with planning and logistics of events to support development and fundraising, and alumni affairs.
• Supports internal and external communication on behalf of Institutional Advancement including the development of PowerPoint presentations, social media posts, and campaign publications.
• Complete the intern processes and requirements in addition to assigning department interns.
• Perform other job-related duties as assigned

Qualifications

KNOWLEDGE, SKILLS, & ABILITIES

SUPERVISION

SALARY RANGE

POSITION STATUS

SETTING

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.